Site Coordinator

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* Job Description:

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* Job title:

** Site Coordinator
** As a Formwork & Site Operations Support professional, you’ll play a key role in coordinating the moving parts that keep our high-rise builds on time, on budget, and above standard.
** Perks & Benefits**:
* Comprehensive Benefits Package that provides extended health care, dental care, vision care, life insurance and critical illness.
* Continuous learning opportunities with an annual educational allowance.
* Generous referral program ranging from $500-$2,500 depending on business need.
* Regular consistent team building activities and events.
* Discounts to local amenities and vendors.
* Discounted hotel stays in multiple locations through our Hospitality offerings.
** What you'll do:
**** Formwork & Site Operations Support
*** Support the Superintendent with daily formwork coordination, sequencing, and tracking progress against the project schedule.
* Assist in monitoring field work to ensure compliance with Cap West safety standards, procedures, drawings, and specifications.
* Help coordinate delivery, staging, and movement of formwork materials, equipment, tables, sections, crane picks, concrete placements, etc.
* Assist in identifying, tracking, and communicating deficiencies and outstanding work items.
** Safety Administration & Compliance
*** Collect, file, and organize all safety documentation (FLHAs, toolbox talks, inspections, NDT reports, certifications, hazard IDs, etc.) into the correct platform (SharePoint, One Drive, Smartsheet, and physical binders).
* Ensure required safety documentation is completed daily/weekly and follow up with crew members as needed.
* Share uploaded safety items with the appropriate internal teams
* Support the Safety team with scheduling inspections, paperwork requests, and follow-ups.
* Track certifications/expiry dates for site personnel (fall protection, WHMIS, equipment tickets, rigger, etc.) as directed by the Safety Rep or Site Leadership.
** Equipment & NDT Coordination
*** Assist with booking NDTs for equipment on site (crane, placing boom, hoist, rigging, etc.) in collaboration with the Operations Coordinator and Equipment Manager.
* Update site log of equipment inspections, deficiencies, and upcoming renewal dates.
* Coordinate service calls or equipment swaps with the office/equipment teams as required.
* Track and submit all equipment-related documentation.
** Procurement & Materials Tracking
*** Place orders for materials, tools, consumables, and trucking through the office Purchasing team.
* Receive deliveries on site, verify quantities, and send packing slips/photos/documentation to the office and Purchasing desk the same day.
* Maintain materials logs (rebar, plywood, formwork components, embeds, hardware, etc.).
** Communication & Workflow Management
*** Act as the primary communication bridge between site and office
* Assist with preparing and submitting RFIs and gathering required information from site.
* Coordinate with sub-trades, consultants, and internal teams to keep deliverables on track.
* Support the drafting, updating, and filing of meeting minutes and site reports.
* Maintain project file structures and ensure consistent naming conventions and document control.
** Schedule & Reporting
*** Monitor daily progress (formwork cycle, manpower, deliveries, concrete placements) and provide updates to project and office teams.
* Assist with documenting delays, issues, or impacts affecting schedule or productivity.
** What you'll bring:
*** Post-secondary education - Diploma, or BSc Degree in Engineering, Construction Coordination or related field an asset
* Previous experience overseeing large high-rise and podium multifamily and commercial projects an asset
* Strong communicator with high attention to detail.
* Able to work in a fast-paced, constantly changing site environment.
* Proactive and solution-oriented, able to follow up and close out tasks without reminders.
* Organized, reliable, and able to enforce process without conflict.
* Familiarity with formwork, cranes, equipment, and general site operations is an asset.
* Knowledge of SharePoint, Smartsheet, One Drive, and basic construction software is an asset.
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