Facilities Administrator

SF Recruitment have partnered with a leading organisation in Coventry (CV6) who are looking to recruit a Facilities Administrator on a permanent basis.
Salary: up to £27,000
Working pattern: site based - 37.5 hours per week Monday - Friday between the hours of 8am-6pm

Responsibilities will include:
Support in the day to day operational management of all aspects of the properties to assure maintenance of approved quality and legal standards
Assist in the co-ordination of all maintenance programs relating to interior and exterior condition and appearance of the estate
Contractor Management, including ensuring all paperwork is received and kept up to date, checking that agreed work by contractors has been completed satisfactorily and following up on any deficiencies, while building and developing contractor relationships
Maintain in-house facilities system 'Safety Cloud' to record all service records, audits and training
Use 3rd party systems to review service details and reports
Management of purchase orders needed for the procurement of equipment, stationary, small consumables and contractors
Deal with day to day management and any ad hoc queries of any facility needs across the business
Conduct routine inspections of premises & equipment
Completion of weekly & monthly health & safety checks & audits
Participate in H&S meetings as well as completing minute taking
Ensure that Company policies and procedures are followed.
Liaise with staff in the planning and organisation of internal and building to building moves.
Manage Safety Cloud system and arrange external training with key service providers
Respond appropriately to emergencies or urgent issues as they arise.
Complete ad hoc projects regarding facilities and SHE(Q) & other duties as directed
Test building security systems prepare for emergencies
Develop and maintain effective working relationships with a wide range of internal and external stakeholders