Facilities Finance Administrator

Facilities Finance Administrator
- Coventry
- Global Facilities Management Organisation

We are seeking an organised Contract Support (Finance) to support the day-to-day financial and administrative running of a key facilities management contract within the water industry.

The ideal candidate will have previous administration or contract support experience, good financial awareness and strong attention to detail.

Experience with in FM, construction or building services would be advantageous.

This is a predominantly office-based role, ideally suited to someone based in or around Coventry, with occasional travel to Bristol when required.

Package

Salary of £30,000 – £35,000 per annum, depending on experience
Core hours are Monday - Friday (40 hours per week)
25 days annual leave plus bank holidays
Generous workplace pension scheme
Training, development & progression opportunities Responsibilities

Manage the day-to-day financial administration of the contract
Raise and manage work orders, ensuring information is accurate and jobs are correctly closed
Process purchase orders and deal with supplier and contractor queries
Prepare and submit client invoices, ensuring accurate and timely billing
Check supplier invoices and resolve any discrepancies
Monitor outstanding costs, payments and billing activity
Track additional works from quotation through to completion and invoicing
Maintain financial trackers and spreadsheets to support contract reporting
Work closely with operational teams to ensure the smooth running of the contract Qualifications

Previous experience in administration, contract support or a finance-related role

Experience with in FM, construction or building services would be advantageous
Good financial acumen and confidence handling invoices, costs and purchase orders
No formal finance qualifications required
Strong Microsoft Excel skills
Excellent attention to detail and organisational skills
Confident communication skills when dealing with contractors, suppliers and colleagues
Ability to manage workloads independently and work to deadlines
Proactive approach with a strong team mentality

If you are an experienced Administrator or Contract Support professional with good financial awareness and are looking for your next opportunity, we would love to hear from you