Estates Property Manager

Responsibilities

• Develop and manage formal leases and licences with partners and landlords as appropriate.
• Carry out the Tenant Representative function to those buildings where the Trust is tenant.
• Work with tenants and landlords to provide "fit for purpose" buildings ensuring appropriate maintenance and landlord services are carried out in line with the agreed formal lease.
• Responsible for the management of the Community Property Services on behalf of UHCW including line management to Admin staff.
• Responsible for the liaison and lease negotiations for new property agreements as both tenant and landlord and all commercial related property matters.
• Responsible for renewals, rates valuations and all associated property matters with NHS Landlords, Private Landlords including PFI/LIFT, Local Authorities and other private and public bodies.
• Responsible for verifying all property related data and updating the Trust property database.
• Devise, implement and manage the Property Asset Management Plan.
• Act as Head Tenant / Tenant Representative function to include:
  • Managing contractor performance.
  • Managing key relationships.
  • Contract administration.
  • Driving performance improvements and efficiencies.
• Attend all building user group meetings with landlords and ensure service provision is as per the terms of the lease.
• Take the lead on the search for and setting up new accommodation requirements from feasibility to occupation.
• To work with all landlords to develop, maintain, implement, monitor and report on property condition, functional suitability, quality and space utilisation.
• Ensure policies and procedures that are necessary to maintain the property management services meet the required standards, are in place and regularly reviewed.
• Ensure that systems are in place so that risk assessments of all the Trusts and designated premises are carried out in accordance with Trust policies.
• To develop, maintain and periodically review leases / contracts for each property, ensuring they accurately reflect the services and associated costs.
• Responsible for the annual submission and management of the Trusts Premises Assurance Model.
• Work with all landlords on associated strategies and future plans to improve the function of properties.
• Carry out regular site visits to ensure staff occupying the facilities are working safely and in appropriately maintained facilities, raising any issues with the landlord.
• Provide expert, specialist knowledge and advice on areas of property within your management control and respond to national and local directives as appropriate.
• Develop close working relationships with Department Managers to ensure a seamless operational Property Management Service is delivered.
• Be a member of the Trust's Agile Working Group to assist with management of space throughout the Trust.
• Use of MICAD and CAFM software.
• Key member of the ICB / LEF disposals group to harness a system wide utilisation of public estate.
• Lead compliance audits and surveys (Third Party Occupancy).
• The role will require a high level of interpersonal and communication skills in managing complex, sensitive and oftentimes contentious information.
• Analytical ability and an ability to assimilate and integrate different schools of thought and complex issues, which involve interpreting and comparing different options.
• Monitor / report on budget spend for community properties.

The Trust is committed to Equal Opportunities within the workplace. All vacancies will be considered for Job Share unless otherwise stated. All applicants who have a disability and who meet the minimum criteria for the job will be interviewed. Where a post has an overwhelming response, this Trust may use random selection in order to reduce numbers to interview, any disabled applicants will automatically be guaranteed an interview and will be exempt from this process.

UHCW recruits people that can demonstrate the Trust's Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it.

In submitting an application form, you authorise University Hospital Coventry & Warwickshire NHS Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you, including Occupational Health data (inoculations and screening tests). This data will be transferred using NHS Electronic Staff Record and third-party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post.

All correspondence will be sent by email; please check your account regularly including your Junk/SPAM folders.