Receiving Associate

Position Overview

The Receiving Associate is responsible for accurately receiving, inspecting, documenting, and staging incoming materials and components used in the manufacture of electrical distribution products and engineered power solutions. This role verifies shipments against purchase orders and packing documentation, identifies discrepancies or damage, completes required system transactions, and ensures material is properly labeled and routed to the appropriate storage or production location.

The Receiving Associate works closely with Supply Chain, Inventory, Quality, Production, and other departments to maintain material accuracy, support production schedules, and help ensure incoming materials are available when needed.

Typical Scope

• Receive electrical components, fabricated parts, copper/busbar, enclosures, hardware, and other production materials.
• Verify incoming shipments against purchase orders, packing slips, quantities, part numbers, and other receiving documentation.
• Perform receiving transactions and maintain accurate material records within the ERP/MRP system.
• Identify damaged, incorrect, short, or excess shipments and communicate discrepancies promptly.
• Label, organize, stage, and route received material to inventory, Quality, Production, or designated project locations.

Key Responsibilities 1. Receiving & Material Verification

• Unload and receive incoming deliveries in a safe and organized manner.
• Compare shipments to purchase orders, packing slips, and other documentation to confirm part numbers, descriptions, quantities, and condition.
• Inspect packaging and material for visible damage, shortages, overages, or other discrepancies.
• Document and communicate receiving issues to Supply Chain, Purchasing, Quality, or other appropriate personnel.
• Ensure required receiving paperwork and documentation are complete and accurate.

2. System Transactions & Inventory Accuracy

• Complete receiving transactions accurately and timely within the company's ERP/MRP system.
• Apply required labels, identification, project information, or inventory markings to received material.
• Maintain accurate records of receipts, discrepancies, returns, and supporting documentation.
• Assist with inventory accuracy activities, cycle counts, material location verification, and reconciliation as needed.
• Follow established material control and traceability requirements.

3. Material Handling & Staging

• Safely move, organize, and stage materials using appropriate material‑handling equipment.
• Route material to designated warehouse locations, Quality inspection areas, production staging areas, or project‑specific locations.
• Maintain clean, organized, and clearly identified receiving and staging areas.
• Support proper storage and handling practices to prevent material damage or loss.
• Coordinate priority receipts and urgent material needs with Supply Chain and Production.

4. Quality & Discrepancy Support

• Identify incoming materials requiring Quality inspection or additional verification and route them appropriately.
• Support the documentation and segregation of damaged, nonconforming, or questionable material.
• Assist with supplier returns, replacement shipments, and material discrepancy resolution as directed.
• Escalate recurring or significant receiving issues to the appropriate team members.

5. Cross‑Functional & Operational Support

• Work closely with Supply Chain, Purchasing, Quality, Production, Engineering, and Inventory/Warehouse personnel.
• Communicate material availability, receiving delays, and discrepancies that may affect production schedules or customer commitments.
• Support continuous improvement initiatives related to receiving, material flow, inventory accuracy, safety, and workplace organization.
• Follow company safety procedures and…