Admin Assistant

We are seeking an organized and customer-focused Admin Assistant to support a busy sales office in Cypress, CA. This role is ideal for someone who is quick on their feet, detail-oriented, and comfortable balancing front desk support, data entry, contract processing, and administrative coordination. As the Admin Assistant, you will play an important role in supporting sales advisors, managers, and client families.

You will help keep daily office operations running smoothly, ensure accurate processing of sales contracts, assist with reports and calendars, and provide professional service to visitors and callers. This is a great opportunity to join a supportive, team-oriented office environment with strong leadership, consistent hours, and the opportunity to build long-term administrative and customer service experience in a stable industry.

• Greet and assist client families in person and by phone, answer questions, direct inquiries, and maintain a welcoming front desk environment.
• Perform fast and accurate data entry, review sales contracts for errors, identify missing signatures, and communicate corrections to sales advisors.
• Support daily office operations, including filing, mail handling, scanning, faxing, scheduling, calendar management, and supply coordination.
• Prepare and submit daily sales reports, update sales numbers, print delinquency reports, and assist with document tracking.
• Assemble information packets, contracts, forms, and collateral materials for sales advisors and office presentations.
• Provide administrative support to sales managers and field sales representatives, including CRM assistance, phone messages, and event setup support.

• Pay: $27.00 per hour.
• Salary range provided: $25.00 to $28.00 per hour.
• Location:
  
  Cypress, CA.
• Schedule:
  
  Office hours are 8:00 a.m. to 5:00 p.m.
• Must be available to work at least 2 Saturdays per month, with a weekday off during weeks when a Saturday is worked.
• Temp-to-hire opportunity with 6+ months before potential full-time rollover.

For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

• Provide administrative support for sales advisors, sales managers, and daily office operations.
• Process contracts, perform accurate data entry, review documents, and support daily reporting.
• Manage front desk responsibilities, customer service inquiries, phones, mail, calendars, and office documentation.
• Assist with sales office materials, CRM support, forms, packets, and event preparation.
• 1 to 2 years of administrative, clerical, customer service, or office support experience preferred.
• Two years of hospitality or customer service experience required.
• High School Diploma or GED required.
• Strong data entry accuracy and ability to process information quickly.
• Professional phone etiquette and strong customer service skills.
• Ability to prioritize multiple requests from sales representatives, managers, client families, and internal departments.
• Strong attention to detail when reviewing contracts, signatures, forms, reports, and office documents.
• Comfortable using office equipment, email, scanning, faxing, filing systems, and CRM or database tools.
• Positive attitude, fast learner, dependable, organized, and able to work well in a team-focused sales office environment.

• Sales office or administrative support experience.
• Experience supporting field sales teams or customer-facing sales professionals.
• CRM system experience.
• Bilingual skills preferred.
• Prior experience in real estate, property management, advance planning, or a related customer service environment.