Office Administrator

Our client is looking for an organised and proactive Office Administrator to be the backbone of their Guernsey office operations. This role sits at the centre of the business, supporting people, processes, and compliance in a fast-moving professional environment!

• Manage reception duties, including answering calls, greeting visitors, and coordinating meeting spaces.
• Monitor and order office supplies and liaise with vendors for maintenance and services.
• Coordinate incoming and outgoing mail and courier services.
• Support compliance with health and safety requirements, including emergency procedures.
• Receive, scan, file, and archive physical and electronic documentation accurately.
• Maintain document logs and ensure compliance with retention and disposal policies.
• Retrieve trust, statutory, and client documentation as required by internal teams.
• Support AML/KYC processes through secure handling of confidential information.
• Assist with internal audits, document reviews, and data quality initiatives.
• Provide administrative support to teams and assist with ad hoc projects as required.

The ideal candidate will have experience in office administration or document management, specifically within a regulated financial services environment. You will be highly organised, detail-oriented, and comfortable handling confidential information with discretion. Experience in physical and electronic document management and archiving is desirable- as well as a strong knowledge of compliance and regulatory obligations, including document retention and secure disposal. A proactive approach, strong communication skills, and the ability to manage multiple tasks will be key to success in this role.

For a full job description or further information on this role please call 711188, or email

If you wish to apply for this role, please submit your CV via the Apply Now button below.