Accounting Operations Specialist

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Accounting Operations Specialist

The Accounting Operations Specialist is responsible for the daily execution of accounts payable, billing, and accounts receivable functions orting to the Controller, this role ensures that vendors, contractors, and team members are paid accurately and on time, that partner invoices are issued correctly, and that accounts payable and accounts receivable records are reconciled and audit-ready each month. The Accounting Operations Specialist collaborates closely with the Staff Accountant and cross-functional teams to maintain accurate, compliant, and well-documented financial operations.

This full-time role operates within a multi-entity environment. As engage2learn continues to grow, the Accounting Operations Specialist will play a key role in standardizing accounts payable and billing processes and systems across the organization.

Accounts Payable

• Manage the full-cycle accounts payable process across multiple entities, including receiving, coding, and routing vendor and contractor invoices for approval in Ramp
• Prepare and process weekly payment runs via ACH, check, and wire, maintaining accurate and complete disbursement records
• Review and process team member expense reports and corporate card transactions in accordance with company policy
• Establish and maintain vendor records, collect W-9 forms, and lead year-end 1099 preparation and filing
• Serve as the primary point of contact for vendor, contractor, and team member payment inquiries
• Monitor accounts payable aging and upcoming cash requirements, proactively escalating concerns to the Controller

Billing & Accounts Receivable

• Prepare and issue invoices to school district partners in accordance with contracts, purchase orders, and billing schedules
• Apply partner payments and maintain current, accurate accounts receivable records
• Monitor accounts receivable aging, follow up on past-due balances, and collaborate with partners and internal teams to resolve billing inquiries

Month-End Close & Reconciliations

• Prepare accounts payable accruals and support month-end close activities related to accounts payable and accounts receivable
• Reconcile accounts payable and accounts receivable subledgers to the general ledger and resolve discrepancies
• Maintain complete, audit-ready documentation for all accounts payable and billing transactions
• Other duties as assigned

The successful applicant will demonstrate the following competencies:

• 3–5 years of experience in accounts payable, billing, accounts receivable, or a related accounting role
• Demonstrated ability to process high transaction volumes accurately and within established deadlines
• Working knowledge of accounts payable and accounts receivable best practices, including 1099 reporting and accruals
• Experience with ERP or accounting systems and AP automation or spend management platforms, with the ability to learn new systems quickly
• Advanced proficiency in Microsoft Excel, including lookups, pivot tables, and reconciliations
• Exceptional attention to detail and organizational skills, with a track record of consistently meeting recurring deadlines
• Strong written and verbal communication skills, with a professional approach to working with vendors, partners, and colleagues
• Ability to work independently, adapt to changing priorities, and thrive in a fast-growing organization

Experience working in a multi-entity environment or supporting the integration of acquired organizations

Experience with Ramp or a comparable AP automation platform

Experience with contract-based billing, particularly in education, professional services, or SaaS

Associate’s or bachelor’s degree in Accounting, Finance, or a related field; equivalent…