Events & Executive Support Coordinator

Job Qualifications

Detail-Oriented, Organization, Prioritization, Scheduling, Time Management

Job Description

Type of Requisition:
Regular

Clearance Level Must Currently Possess:
None

Clearance Level Must Be Able To Obtain:
None

Public Trust/Other

Required:

MBI (T2)

Job Family:
Program Delivery and Execution

Skills:

Detail-Oriented, Organization, Prioritization, Scheduling, Time Management

Certifications:

None

Experience:

2 + years of related experience

US Citizenship

Required:

No

Role Overview

Seize your opportunity to make a personal impact as an Events & Executive Support Coordinator supporting the NIH Office of Research Innovation, Validation, and Application (ORIVA). GDIT is your place to make meaningful contributions to challenging projects and grow a rewarding career.

At GDIT, people are our differentiator. This Coordinator will provide logistical and administrative support for scientific workshops and webinars, along with broader administrative and communications support for the program team. The Coordinator will report to the team's Communications Lead and work closely with 3-4 other teammates. While the surrounding team and client are scientists, no scientific background is required; this role is about organization, follow-through, and clear communication
.

HOW YOU WILL MAKE AN IMPACT Event Coordination

• Coordinate logistics for scientific workshops and webinars, including scheduling, materials preparation, and day-of-event support
• Collaborate closely with the Communications team, audio-visual teams, and venue staff to help ensure workshops, webinars, and other program activities advance ORIVA’s mission
• Track multiple concurrent projects and deadlines using task management tools (e.g., Microsoft Planner), proactively flagging risks and identifying solutions to prevent delays
• Travel approximately 4-6 times per year to support client events, which contribute toward ORIVA’s mission

Administrative Support

• Provide general administrative support for the Program, including, but not limited to, assisting Program leadership with scheduling, making travel arrangements, expense reporting, deliverables tracking, and development of standard practices that increase operational efficiency
• Track the status of ongoing projects and tasks, proactively following up with team members and the client when items are at risk of missing deadlines
• Maintain accurate records related to events, communications, and project timelines
• Provide additional administrative and operational support to other team members and functions as time and priorities allow

Communications

• Draft and send professional, policy-compliant email responses to public inquiries, in accordance with NIH communication guidelines
• Revise documents to ensure they meet accessibility standards (e.g., PDFs, Word docs, PowerPoint decks) prior to publication on government websites

WHAT YOU’LL NEED TO SUCCEED

• Education:
  
  Bachelor's degree in relevant fields including, but not limited to, Public Relations, Public Health, Public Administration, Communications, Biology, Chemistry, Toxicology, and Biomedical Engineering or the equivalent combination of education, professional training, or work experience
• Required Experience:
  
  2+ years of professional experience
• Required Technical
  
  Skills:
  
  Experience with or willingness to support executive assistant-style functions such as scheduling, travel coordination, and expense reporting;
  Able to follow established processes while proactively identifying creative, more efficient ways to get things done, including exploring use of artificial intelligence tools (Copilot, Gemini, Claude);
  Comfort working with government stakeholders and adhering to established communication policies
• Preferred
  
  Skills:
  
  Customer-facing experience, especially in contexts where communication is primarily written (e.g., email support, help desk);
  Experience supporting meetings, workshops, or event logistics;
  Prior experience in an executive assistant or administrative assistant capacity;
  Familiarity with Microsoft Office tools (Word, Outlook, Excel, PowerPoint, Planner);
  Familiarity with expense reporting or travel booking systems (e.g., Concur);
  Familiarity with use of Adobe Acrobat to edit and improve accessibility of PDF documents
• Attributes for Success:
  Excellent organizational skills and attention to detail, with the ability to manage and prioritize multiple tasks
• Location:
  
  100% remote; physical office available in the Research Triangle Park (RTP), NC area
• Travel:
  Approximately 4-6 times per year
• Security…