Meeting Manager

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Meeting Manager

Conferences & Events - General Full-time Regular Professional REMOTE, Remote, US 2 Attachments

2 days ago Requisition

Salary Range: $75,000.00 To $87,000.00 Annually

RESUME AND COVER LETTER REQUIRED TO BE CONSIDERED FOR THIS POSITION

Final date to receive applications is November 19, 2026

Salary: $75,000-$87,000 annually. Salary is dependent on experience and qualifications.

SUMMARY

The Meeting Manager assumes full responsibility for the planning, management, production, and execution of face to face events (ranging in size of 10-800 people) or online events, including the Online Annual Conference. Responsibilities generally include complex project management, detailed planning, contingency planning, troubleshooting, executing and evaluating association conferences from inception to completion. This position develops and manages all related budgets associated with the meeting planning process and leads the ops teams.

The Meeting Manager works with other staff, member volunteers, program committees and presenters; liaises with hotel suppliers, related vendors, and builds a positive and professional image for all EDUCAUSE events.

In addition, this position plays a critical role navigating the complexities of online conferences. This includes managing digital integrations, fostering engagement within virtual communities, and delivering value to members through seamless online experiences. This position is instrumental in enhancing member engagement and facilitating impactful learning experiences.

In this role, the Meeting Manager must be a creative problem-solver, an excellent communicator with exceptional project management abilities, confident in decision-making, and able to remain composed under pressure.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Project Management and Event Architecture

• Works with the event stakeholders to ensure the event strategy will meet event objectives and align with organizational objectives, when applicable.
• Designs and builds the event components in conjunction with stakeholders and vendors, but has the acumen to know when decisions can be made unilaterally.
• Responsible for the full scope of event project management, creating a detailed timeline, and adhering to strict deadlines to ensure successful execution of event logistics.
• Oversees and manages all aspects of meeting logistics, including but not limited to registration, food and beverage, audio/visual, exhibits/corporate displays, floor plans, website/marketing review, internet requirements and connectivity, security, rigging, electrical, and on-site operations. Develop detailed logistical meeting specifications and effectively communicate those plans to all vendors and facilities to ensure a successful conference or event.
• Updates meeting information in EDUCAUSE database (netFORUM) ensuring information is accurate.
• Oversees the entire event on-site or online and serves as liaison for the association and participants during the event to address and resolve concerns or issues.
• Advise on external online learning trends and effective practices that support continuous improvement, event attendance growth, participant engagement, participant satisfaction, and cost effectiveness.
• Analyze post-event data, including attendee and exhibitor feedback, satisfaction and net promoter scores, and other metrics or indicators to identify trends and insights to provide actionable recommendations for improving the planning, execution, and outcomes of future events.
• Working with the Sr. Director of Conferences and the Sr. Meeting Manager, manages assigned functions for the in-person Annual Conference, in addition to the Online Annual Conference.

Conference Ops Team Management

• Leads and manages conference ops team composed of internal stakeholders and those responsible for a segment or function of the planning and execution of the event.
• Facilitates regular scheduled monthly or bi-weekly meetings
• Develops timelines and establishes metrics to ensure deadlines are met for all event tasks.
• Consults with team members to troubleshoot challenges; recommends, provides, and implements logistical solutions

Request for Proposals (RFPs)

• Creates, formalizes, and submits RFPs to include preferences of conference stakeholders as well as historical outcomes of previous or similar events
• Compile, assess, and prioritize the facility…