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Business
Business Administration, Office Administrator/ Coordinator -
Administrative/Clerical
Business Administration, Office Administrator/ Coordinator
Job Description & How to Apply Below
About Draganfly
Draganfly Inc. (the “Company”) has been a recognized technology leader within the commercial UAV space for over two decades. We helped establish the commercial market & adoption of multi-rotor helicopters for public safety, agriculture, aerial imaging, & more. As a leader who helped shape the industry, Draganfly’s focus is on the sale of drone products and services, contract engineering & custom integration product development, and health monitoring products and services.
AboutDraganfly
Draganfly Inc. (the “Company”) has been a recognized technology leader within the commercial UAV space for over two decades. We helped establish the commercial market & adoption of multi-rotor helicopters for public safety, agriculture, aerial imaging, & more. As a leader who helped shape the industry, Draganfly’s focus is on the sale of drone products and services, contract engineering & custom integration product development, and health monitoring products and services.
Additional information on our expertise, projects, and culture can be found at
AboutThe Role
The Executive Assistant to the Chief Operating Officer is our COO’s right hand. You will work directly with our COO to keep the COO’s commitments, action items and projects on track, and to make sure the operations team always knows where each initiative stands. This is not a scheduling role. You will be a force multiplier for the COO: you will monitor the COO’s inbox, handle approvals on behalf of the COO within your delegated authority and follow up directly with owners, so work keeps moving without waiting on the COO.
You will run COO-led projects, keep the operations team informed and raise risks early, freeing the COO to focus on decisions that require the COO’s authority. This is a permanent, full-time Lower Mainland based remote role for an experienced executive support professional who works well with senior leaders and is comfortable acting on their behalf.
- Own one up-to-date view of all of the COO’s commitments and action items.
- Capture actions from the COO’s meetings and turn them into tracked tasks with owners and due dates within 24 hours, using Microsoft Planner or a similar tool.
- Follow up directly with owners on open and overdue items until they are closed.
- Send the COO a weekly status report, and flag risks, blockers and overdue items early.
- Track items waiting on the COO’s decision and help clear them quickly.
- Coordinate projects where the COO is the primary lead, including plans, milestones, timelines and dependencies.
- Track project budgets and keep project trackers and dashboards up to date.
- Run regular project check-ins with project teams.
- Coordinate cross-functional teams and external partners to keep work moving.
- Prepare progress updates for the COO and elevate slippage right away.ws, industry events, and customer engagements as a brand ambassador and technical expert.
- Be the go-to contact for the COO’s team on the status of initiatives.
- Prepare and send regular status updates and briefs to the operations team.
- Draft communications and announcements on the COO’s behalf.
- Keep a shared initiatives and status dashboard up to date.
- Support operations team meetings with agendas, minutes and follow-up.
- Monitor and triage the COO’s inbox, and respond to or route messages on behalf of the COO.
- Manage approvals within your delegated authority such as expenses, purchase requests and documents, and prepare items that need the COO’s sign-off.
- Manage the COO’s calendar, prioritize meeting requests, coordinate travel, and prepare briefing notes and materials…
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