Executive & Administrative Coordinator

Efshar Project | Part-Time Independent Contractor

Location:

Remote/Hybrid;
Denver-area preferred

Reports to: Executive Director

Time Commitment: Approximately 10 hours/week

Schedule: Flexible, with some availability during Mountain Time business hours;

Compensation: $30-$35/hour, commensurate with experience

About Efshar Project

Efshar Project strengthens Jewish early childhood education in Colorado by investing in educators, supporting early childhood programs, expanding access for families, and building partnerships across the Jewish community and Colorado’s broader early childhood system.

We are a small, entrepreneurial nonprofit with an ambitious agenda and a highly collaborative team. As Efshar continues to grow, we are investing in the people, systems, and technology that allow our team to spend more of its time on the work where we can have the greatest impact.

About the Role

Efshar Project is seeking an exceptionally organized, proactive, and tech-savvy Executive & Administrative Coordinator to provide approximately 10 hours per week of executive, Board, scheduling, and administrative support.

This is a great role for someone who genuinely enjoys making things run smoothly: calendars are accurate, meetings are scheduled, materials are ready, records are organized, follow-up does not get lost, and details are handled without requiring significant oversight.

The Coordinator will primarily support Efshar’s Executive Director and Board of Directors. The role requires someone who can listen to a request, determine the practical next steps, handle what they can independently, and proactively flag what requires a decision.

We are particularly interested in someone who anticipates rather than simply reacts
—someone who looks at next week’s calendar and recognizes what needs to happen this week.

Efshar is also building a separate Operations & Strategic Initiatives function responsible for broader organizational systems, project management, strategic execution, and cross-team accountability.
This Coordinator role is intentionally different: its focus is excellent administrative execution and executive support.

Technology is an important part of how Efshar works. The Coordinator will use , Google Workspace, AI, and automation to make administrative work more efficient, but does not need to be an AI developer or technology expert.

Core Responsibilities

Executive & Administrative Support

• Manage the Executive Director’s calendar and coordinate meetings, including scheduling, confirmations, changes, Zoom links, locations, and logistics.

• Participate in brief regular check-ins with the Executive Director to review immediate priorities, upcoming meetings, deadlines, and administrative follow-up.

• Use  to capture and track the Executive Director’s administrative tasks, commitments, and follow-up.

• Anticipate upcoming needs and help ensure the Executive Director has necessary information and materials before meetings.

• Organize administrative requests and translate broad requests into practical next steps.

• Track routine follow-up and communicate progress proactively.

• Provide occasional administrative support for correspondence, research, travel, events, and special projects.

• Promptly flag competing priorities, delays, missing information, or questions requiring a decision.

• Handle confidential and sensitive information with excellent judgment and discretion.

The goal: The Executive Director spends substantially less time scheduling, organizing, searching for information, remembering follow-up, and managing routine administrative details.

Board & Committee Administration

• Coordinate Board and committee calendars, meetings, communications, and logistics.

• Assemble and distribute meeting materials using established processes and…