Construction Management Coordinator

PRIMARY FUNCTION
:

Construction Project Coordination

DEPARTMENT:Construction Management

REPORTS TO:Senior Construction Manager

POSITION FOCUS

This position is responsible for project support activities for a varying number of real estate development projects. The project portfolio may include industrial, retail, multi-family, office, and/or senior living developments. The major responsibilities include, but are not limited to, project document control; review of monthly general contractor payment submittals; monthly job cost reporting; development payments; coordination of development contracts; and special projects as requested.

CUSTOMER

SERVICE FOCUS

To support the vision of Leadership, this position helps ensure that our customers recognize us as the best in our business by promoting a culture of service, accuracy, reliability, and professionalism. This role should champion that culture in every touchpoint of our business with associates, contractors, partners, tenants and owners. The service and courtesy extended and promoted daily will help ensure a healthy and productive culture of serving others with excellence.

ESSENTIAL

RESPONSIBILITIES Construction Project Coordination:

The Construction Management Coordinator is responsible for maintaining overall project document control by organizing hard-copy and electronic files and ensuring critical design and construction documents are obtained, distributed, and filed accurately. This role coordinates building permit submissions with municipalities and associated authorities having jurisdiction.

This role also researches municipal requirements, permit processes, and development fees; tracking submittals and milestones, review comments, approvals, and related communications; and distributing updates to the project team. The position supports project start-up by preparing bid documents and Requests for Proposals (RFPs) for selected architects, engineers, other design disciplines, and general contractors, collecting bids and proposals, and preparing summaries to help the construction manager evaluate submissions.

Responsibilities also include supporting project cost control by maintaining cost management worksheets and assist with budget-versus-actual reporting, committed costs, change orders, contingency usage, cost-to-date reporting, forecasts of final costs, reviewing monthly cost-to-date reports, preparing monthly updates and draw requests, tracking lien waivers, and assisting with final cost accounting before turnover to operations. The role documents key project activities, including meeting minutes, site walks, punch lists, and follow-up items;

coordinates with design-build vendors to provide timely information requested by the construction manager or entitlements manager;
Coordinate preparation and routing of consultant and contractor agreements, amendments, change-order documentation, insurance certificates, and other required compliance documents. Maintain a centralized contract log and track execution, outstanding approvals, and expirations, prepares letters, spreadsheets, and other project documentation as requested; and assists with project closeout by obtaining as-built documents, operation and maintenance manuals, hard-copy and electronic records, final punch lists, final photography, client satisfaction surveys, and client testimonials.

Development

Accounting:

The team member will review monthly general contractor pay applications, facilitate the collection of lien releases and other lender-required documentation, and assist with preparation for monthly job cost budget meetings. This position is also responsible for setting up and maintaining the contracts workflow to support effective management of project budgets in Yardi.

This…