Executive Assistant

Executive Assistant to Head of Programme

Location:

Raynesway, Derby (Jubilee House)

Contract:

6-month contract (with potential to go temp-to-perm)

Rate: £36,000 – £43,000 (dependent on experience and level)

Start Date:

ASAP
Working Pattern:
Hybrid – currently 3 days office / 2 days home, moving to 2 days office / 3 days home
Clearance: BPSS, DBS & full referencing required

Role Overview

We are seeking an experienced Executive Assistant to provide high-level, proactive support to the Head of Programme, a senior leader operating one level below board and reporting into the CEO. This is a high-profile role within an engineering-led, programme-focused organisation, requiring strong judgement, discretion, and the ability to manage complex stakeholder relationships.

The Executive Assistant will act as a trusted partner, supporting effective decision-making and ensuring smooth day-to-day operations across a demanding programme environment.

Key Responsibilities

Provide comprehensive Executive Assistant support including complex diary management, inbox management, and meeting coordination
Act as a key liaison between the Head of Programme and senior internal stakeholders, including executive leadership and engineering teams
Coordinate programme and governance meetings, prepare agendas, take minutes, and track actions
Manage confidential and sensitive information with discretion
Support programme activities by ensuring timely communication and information flow
Arrange travel, accommodation, and expenses
Build strong relationships across engineering, programme delivery, and executive teams
Essential Skills & Experience

Proven experience as an Executive Assistant supporting senior or executive-level leaders
Strong stakeholder management and communication skills
Experience working in fast-paced, complex, or regulated environments
Highly organised with excellent attention to detail
Ability to work proactively, anticipate needs, and manage competing priorities
Immediate availability or no notice period strongly preferred

Desirable Experience

Background in nuclear, utilities, rail, or engineering-led organisations
Experience supporting large-scale programmes or technical leadership teams
Additional Information

Initial contract: 6 months
Potential temp-to-perm salary: £36,000 – £43,000 (dependent on experience and level)

Location:

Raynesway, Derby (Jubilee House)
Reporting line:
Head of Programme (reporting into the CEO)
Interviews:
Scheduled for the New Year