Business Administrator NeoVac Administrative

Responsibilities

• Provide day-to-day administrative support to senior leadership and the wider business.
• Manage correspondence, shared inboxes, and internal communications.
• Coordinate meetings, prepare agendas, and organise documentation for projects and grants
• Assisting project leads with documentation, contract management, and tracking the status of new project ideas.
• Coordinate recruitment administration, including CV management, interview scheduling, and candidate communication.
• Arrange UK and international travel, accommodation, and conference bookings.
• Organise internal events such as team days, training sessions, and company lunches.
• Support expense processing and liaise with finance regarding invoices and payments.
• Maintain accurate records and document control in shared systems.
• Taking on additional administrative duties as needed

• Proficient in Microsoft Office (Outlook, Word, Excel, Teams).
• Proven experience in an administrative, business support, or operations role.
• Previous experience supporting senior stakeholders is desirable.
• Experience in a start-up (pharma, healthcare, scientific, or similar) is an advantage.
• Experience with recruitment coordination, HR administration, or event planning is desirable.

• Energetic and hands-on, with the ability to take initiative and operate independently
• Excellent organisational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• The ability to manage multiple tasks, projects, and schedules simultaneously.
• Ability to prioritise tasks and delegate when appropriate.
• Ability to function well in a high-paced environment.
• High level of discretion when handling confidential information.