Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Admin Assistant -
Customer Service/HelpDesk
Office Administrator/ Coordinator, Clerical, Customer Service Rep, Admin Assistant
Job Description & How to Apply Below
- Perform administrative activities to support the Protocol amp Public Relations Department and ensure the smooth operation of departmental functions
- Make logistics assistance including ordering of gifts for VIP visitors
- Act as the departmental focal point for internal and external communications ensuring timely coordination and follow-up of requests
- Assist tour payments and processing
- Prepare departmental documents using appropriate software applications
- Compile maintain and submit departmental reports and performance data to management
- Maintain departmental records databases correspondence and filing systems to ensure proper documentation and accessibility of information
- Coordinate travel arrangements meeting schedules and administrative requirements for the department
- Support media and photo coverage activities and maintain related records and documentation
- Assist in providing protocol support to VIP guests during official visits competitions and international events as required
- Support communication and relationship-building activities with visitors stakeholders external parties and agencies
- Assist with guided tours of Al Shaqab visitors to provide a memorable visitor experience and promote Al Shaqab s facilities programs and services
- Assist in coordinating tour bookings visitor arrangements and scheduling requirements to support efficient tour operations
- Perform other reasonable tasks as assigned by the Head of Protocol amp Public Relations
- High School with 2-5 years of relevant, full-time work experience in Public Relations, Protocol, Visitor & Guest Relations, Customer Service, or a related field
- Good understanding of international protocol standards and guidelines
- Ability to prioritize and complete tasks in an efficient, methodical, and organized manner
- Equine experience preferred
- Excellent interpersonal communication, customer service, and teamwork skills
- Excellent time management and organizational skills
- Good knowledge of Qatari culture
- Very good spoken Arabic and English skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely
- Proficiency in MS Office applications
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