Home Administrator - pw

Hill Care Donaghadee, Northern Ireland, United Kingdom

Apply now for the Home Administrator role at Hill Care

Location:

Croagh Patrick Care Home, 235 Millisle Road, Donaghadee, Northern Ireland, County Down, BT21 0LN

Industry: Healthcare | Job Type: Full time | Salary: £13.00 hourly

Posted: 15th December 2025 | Closing Date: 30th December 2025

The Home Administrator provides comprehensive administrative support to the Home Manager, ensuring the effective operation of administrative systems and processes.

• Support the centralised sales, purchase ledger, and payroll systems by providing accurate information to meet required deadlines.
• Draft standard communications, including letters and emails, on behalf of the Home Manager.
• Serve as the first point of telephone and face‑to‑face contact for visitors and callers.
• Develop and maintain databases and spreadsheets.
• Collate statistics and produce reports.
• Prepare documents and presentations from supplied materials.
• Manage petty cash returns.
• Submit weekly/monthly reports to the Managing Director and Central Support functions (Finance, HR, Payroll, Legal).
• Maintain effective filing systems for resident and personnel files.
• Assist the Home Manager with recruitment processes, including arranging interviews and ensuring all regulatory compliance checks.
• Maintain an organised archiving process, ensuring safe and secure file storage.
• Process incoming and outgoing mail and email.
• Attend meetings, produce accurate minutes, and coordinate action points.
• Produce complex reports, assist with regulatory inspections, and support marketing activities.

• Provide on‑the‑job training.
• Promote positive team working.
• Provide line management support to Administration Assistants.
• Be responsible for own practice and directly managed colleagues.

• Ensure health, safety and welfare at work for yourself, colleagues, residents, and visitors.
• Be fully conversant with Safeguarding of Vulnerable Adults and Whistleblowing policies.
• Maintain confidentiality under the Information Governance Policy.
• Build positive relationships with colleagues, residents, visitors, and health professionals.
• Act as an ambassador for Beaumont's Vision and Values.
• Promote equality and diversity at all times.
• Adhere to Beaumont policies and procedures.
• Attend mandatory training as required.
• Undertake any lawful, reasonable, and appropriate duties.

• Professional training, personal development and promotion pathways.
• Flexible schedule.
• Competitive salary.
• Free parking.
• Employee recognition scheme.