HR Vendor Manager

Job Description

Job Description

Qualifications

• Proven experience in high-volume staffing, recruiting, or onsite workforce management, preferably in manufacturing, industrial, or production environments.
• Strong working knowledge of temporary workforce lifecycle management, including recruiting, onboarding, attendance, and performance management.
• Demonstrated ability to work effectively on a production floor and hold individuals accountable in a professional manner.
• Solid understanding of workplace safety principles and the ability to reinforce safety expectations consistently.
• Excellent interpersonal, communication, and problem-solving skills with the ability to build trust quickly across diverse stakeholders.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Proficiency with basic computer applications and willingness to utilize client or agency systems for timekeeping, reporting, and documentation.
• Ability to work flexible shifts as required by production needs.

Preferred Qualifications

• Prior experience in a Vendor On-Premises (VOP) or onsite staffing coordinator role.
• Experience supporting manufacturing or industrial operations.
• Familiarity with OSHA standards and industrial safety practices.
• Bilingual capabilities (English/Spanish).

Duties & Responsibilities Recruiting and Talent Acquisition

• Source, screen, interview, and select qualified candidates to meet APEX"s daily, weekly, and surge staffing requirements.
• Maintain an active pipeline of ready candidates for production, warehouse, and light industrial roles.
• Coordinate candidate interviews, assessments, background checks, drug screens, and start dates with APEX HR.
• Ensure all candidates meet site-specific qualifications and employment eligibility requirements.

Onboarding and Orientation

• Conduct or coordinate comprehensive new-hire orientation, paperwork completion, and site-specific training.
• Verify that all required documentation, safety acknowledgments, policy sign-offs, and training records are completed prior to workers beginning production duties.
• Support job readiness activities, including basic job instruction, expectations setting, PPE requirements, and timekeeping procedures.
• Monitor and report onboarding completion rates and early retention outcomes.

Workforce Management

• Perform daily attendance tracking, check-ins, and proactive follow-up on absences or no-shows.
• Adjust staffing levels rapidly in response to production demands or unexpected absences.
• Provide regarding attendance, quality, productivity, and workplace behaviors.
• Address minor performance or conduct issues promptly and elevate more significant matters in a timely manner.
• Communicate current coverage status necessary team

Safety and Compliance Support

• Reinforce safety policies, PPE requirements, and safe work practices with all temporary workers.
• Ensure temporary workers complete required safety training and adhere to site procedures.
• Maintain accurate, audit-ready documentation of training, certifications, and compliance records for the contingent workforce.

Performance Management, Retention, and Offboarding

• Conduct regular performance check-ins and coaching conversations with temporary associates.
• Identify retention risks early and implement strategies to retain high-performing workers.
• Coordinate progressive discipline or removal of underperforming temporary workers in partnership with APEX leadership.
• Manage clean and complete offboarding processes, including exit documentation, equipment return, and feedback collection.

Communication, Reporting, and Relationship Management

• Serve as the primary onsite point of contact between the staffing agency and APEX.
• Participate in meetings as required.
• Provide clear, timely updates on staffing levels, open requisitions, issues, and resolutions.
• Build collaborative working relationships with APEX HR to ensure rapid problem resolution.
• Escalate systemic issues (attendance trends, quality concerns, safety observations) with recommended corrective actions.
• Generate regular re