Freight Accounting Administrator

About GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries.

We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Administrator, Freight Forwarding Accounting is responsible for maintaining the accuracy, completeness, and consistency of financial and operational data used in Freight Forwarding accounting and management reporting. This position supports recurring reporting, account monitoring, data validation, document administration, and coordination of accounting information across business units and locations.

The Administrator provides structured accounting and reporting support to ensure that required data, schedules, and supporting documentation are available on time for financial closing, reconciliation, analysis, and management reporting.

Responsibilities

• Collect, organize, and validate financial and operational data from accounting systems, operational systems, and business teams.

• Prepare and maintain recurring accounting reports, including revenue and cost summaries, accrual aging reports, billing status reports, customer and vendor summaries, and location-level reports.

• Reconcile financial information between source systems, operational reports, and SAP, and identify missing, duplicate, or inconsistent data.

• Maintain reporting files, account schedules, closing checklists, reference data, and supporting documentation in accordance with team standards.

• Track the status of outstanding accounting items, including aged accruals, pending invoices, missing cost documentation, unresolved variances, and open action items.

• Assist with the preparation of journal entry support, reconciliation schedules, and month-end closing documentation.

• Validate customer, vendor, location, business segment, and other financial reference data used in accounting reports.

• Coordinate with Operations and other departments to obtain invoices, shipment data, billing information, approvals, and supporting documents needed for accounting activities.

• Prepare standardized reports and presentation materials using Excel and other approved reporting tools.

• Monitor recurring reporting deadlines and follow up with responsible parties to support timely completion of team deliverables.

• Maintain organized and audit-ready records for financial reports, accounting schedules, approvals, and supporting documentation.

• Escalate incomplete data, overdue items, and reporting inconsistencies to the Supervisor.

• Support audit document collection and audit request tracking.

• Assist with KPI reporting, data visualization, and dashboard maintenance.

• Support user testing, system implementation, and reporting enhancement projects.

• Assist with onboarding materials, procedures, process maps, and accounting documentation.

• Provide administrative support for team projects, meetings, and recurring reporting activities.

• Perform other duties and special projects as assigned.

Compensation Range

$65,000 - $80,000 per year (Subject to Compensation Study Upon Candidate Selection)

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Hospit…