NRRI Administrative Associate - Human Resources, QEHST, and Administrative Support

Job

Location:

Duluth

Job Family:
Administration

Full/Part Time:
Full-Time

Regular/Temporary:
Regular

Job Code: 8201AO

Employee Class:
Civil Service

This position is a member of the NRRI Administrative and Archiving Team and serves as an integral part of the NRRI Central Administration team. The Administrative Associate provides administrative, human resources, records management, communications, and environmental health and safety (QEHST) support to NRRI staff and leadership.

Primary responsibilities include supporting recruitment and onboarding processes, maintaining personnel and safety records, coordinating training and compliance activities, assisting with records management and archiving, providing editing and proofreading support for institutional communications, and serving as backup support for front desk operations. This position also assists with special projects and performs other administrative duties as assigned.

Location and Work Environment:
Duluth Location, in person

Work Schedule:

Monday - Friday 8:00am to 4:30pm

Physical / Environmental Demands:
Office environment / no specific or unusual physical or environmental demands.

Priority Deadline

Note:

The application review will begin on November 6, 2026

Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.

• Administrative and Human Resources Support (45%)
  • Provide administrative support for HR-related processes and workflows.
  • Prepare and distribute offer letters, appointment letters, and other employment-related correspondence.
  • Submit and monitor TDX requests related to recruitment, hiring, onboarding, position management, and employee transactions.
  • Coordinate recruitment activities, including interview scheduling, candidate visits, and onboarding logistics.
  • Maintain personnel records and confidential documentation in accordance with University and NRRI policies.
  • Provide administrative support to NRRI Central Operations Directors and Managers.
  • Maintain employee training databases and calendars; monitor required training and certification deadlines.
  • Coordinate travel arrangements and process Chrome River expense reimbursements.
  • Assist with special projects and perform other administrative duties as assigned.
• Quality, Environmental, Health, Safety, and Training (QEHST) Support (40%)
  • Documentation and Records Management
    • Maintain safety training records, certifications, and compliance documentation.
    • Maintain incident, injury, and near-miss reports.
    • Update safety bulletin boards, electronic safety resources, and shared documentation.
  • Training and Onboarding Support
    • Add new employees to the required safety training system and assign applicable training.
    • Track required safety training and certification renewals.
    • Send reminders for expiring certifications and required refresher training.
    • Monitor training attendance and completion records.
  • Safety Communication and Awareness
    • Assist with safety campaigns, events, and employee awareness initiatives.
    • Maintain safety information on intranet sites and shared drives.
  • Incident and Compliance Support
    • Track corrective actions resulting from incidents, inspections, and audits.
    • Maintain inspection, audit, and compliance logs.
    • Monitor reporting deadlines and regulatory compliance requirements.
  • Data Management and Reporting
    • Compile safety metrics, dashboards, and reports.
    • Track injury and incident trends.
    • Assist with preparation of annual safety reports.
  • Emergency Preparedness
    • Assist with evacuation drill planning, documentation, and recordkeeping.
• Editing, Archiving, Reception, and Operational Support (15%)
  • Editing
    • Edit and proofread reports, newsletters, presentations, web content, manuscripts, and other institutional communications…