HR Recruiter & Executive Support Coordinator

Our mission is to be a recognized leader in the automotive industry by challenging ourselves to meet the highest standards of quality, innovation, integrity, and customer satisfaction. Over the last 63 years, we’ve established a reputation of success, respect, and integrity with both our customers and employees.

At the Rick Case Automotive Group, we believe our employees deserve a different type of employment experience. We provide you with the tools, training and support you need to grow your career. Our dealerships are some of the top volume dealerships in the area and we’re continuing to grow and expand locations. With the support of a tenured management staff and ongoing expansion, we provide you with the opportunity to advance your career and succeed in your professional endeavors.

About

the Role

We are seeking a highly organized, proactive, and detail-oriented HR Recruiter & Executive Support Coordinator to support our growing, multi-location automotive dealership group. This position is responsible for managing recruiting and hiring activities across multiple dealership locations, coordinating new-hire onboarding, assisting with employee leave administration and other HR functions, and providing administrative support to executive leadership. The ideal candidate is a people-oriented professional who can manage the full recruiting process, maintain accurate employee records, navigate ADP Workforce Now, and assist with company events, special projects, and executive priorities as needed.

Experience with ADP Workforce Now is strongly preferred.

Key Responsibilities Recruiting & Talent Acquisition

• Manage the full-cycle recruiting process for multiple dealership locations, from job postings through candidate selection and hiring.
• Partner with dealership managers to identify staffing needs and develop effective recruiting strategies.
• Post job openings on Indeed and other recruiting platforms.
• Review resumes, screen applicants, conduct initial interviews, and coordinate interviews with hiring managers.
• Maintain communication with candidates throughout the hiring process and provide timely updates.
• Build and maintain a pipeline of qualified candidates for current and future openings.
• Coordinate pre-employment requirements, including background checks and other applicable screenings.
• Track recruiting activity, open positions, candidate progress, and hiring metrics.
• Help improve recruiting processes to attract and retain qualified employees.

Onboarding & Human Resources Administration

• Coordinate new-hire onboarding, orientation, employment paperwork, and offboarding processes.
• Enter and maintain employee information in ADP Workforce Now and ensure employee records are accurate and up to date.
• Administer employee leave requests, including FMLA and other applicable leaves of absence, ensuring proper documentation, tracking, and communication.
• Assist with benefits administration and respond to general employee questions regarding HR processes.
• Support employee relations, performance documentation, HR policies, and general personnel matters.
• Maintain confidential employee files and HR documentation.
• Monitor required training, certifications, and important HR deadlines.
• Assist with payroll and timekeeping coordination as needed.
• Support consistent HR procedures and communication across all dealership locations.
• Help maintain employee handbooks, HR policies, and internal procedures.

Executive & Administrative Support

• Provide administrative and organizational support to executive leadership as needed.
• Assist with planning and coordinating company events, employee gatherings, leadership meetings, and special projects.
• Coordinate event logistics, including venues, catering, vendors, invitations, and communications.
• Prepare reports, presentations, meeting materials, and other documents as requested.
• Assist with scheduling, project coordination, follow-ups, and other executive priorities.
• Handle confidential employee, business, and executive information with professionalism and discretion.
• Take on additional administrative assignments and projects as business needs evolve.

Qualifications

• Previous experience in recruiting, talent acquisition, human resources, or a similar role.
• Experience managing full-cycle recruiting and coordinating multiple open positions.
• Experience with ADP Workforce Now is strongly preferred.
• Knowledge of onboarding, employee records, FMLA, and general HR administrative processes.
• Experience supporting multiple locations or working in a…