BU Administrator

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Make a Home at Taylor Wimpey

At Taylor Wimpey, we don’t just build houses; we build futures. Not just for the people who live in our homes, but for our own people too. When we bring our collective skills together, we make amazing things happen – for ourselves, for each other and for our customers. There are incredible opportunities on your doorstep, and we want you to discover them all.

• To deliver an efficient, customer-focused professional secretarial service.
• To ensure the effective and accurate processing of Directors’ correspondence, documents and systems in line with their business needs.
• To oversee the effective practical operation of the Taylor Wimpey regional office.

• Multi-tasking to ensure compliance with office procedures and controls.
• Ensure that standard weekly / monthly processes are completed in good time.
• Maintenance of records and filing.
• Diary management.
• Travel arrangements.
• Telephone liaison and message taking at all levels.
• Providing emergency cover for reception area and rotation, meet and greet guests.

• Providing a wide range of proactive administrative support to the Business Unit. Duties to include but not limited to:
• Diary management and administration of key meetings to include minute taking and agenda preparation.
• Preparation of reports and daily management of general office duties.
• Working with directors, on confidential issues, providing support, submitting expenses etc.
• Support the BU on HR procedures and follow them up afterwards. Taking care of new starters and leavers, preparing offer packs and references. Liaising with Line Managers to ensure a smooth entry/departure from the business.
• Scanning HR Files and all HR Documents onto individual employees’ electronic files on MyHR Payroll system.
• Attend when required any Disciplinary / Grievance Meetings as note taker for HR / Line Manager.
• Recording and reviewing holiday requests.
• Typing – Use templates already set up for memos and letters. Compose new templates as required. Audio and copying typing as required.
• Travel / Accommodation – Arranging flights and hotel bookings where required.
• Hospitality / Meetings – Preparing for meetings. Booking catering, preparing teas and coffee as required.
• Fielding queries from outside companies.
• Supporting if required in dealing with customer complaints, incidental land issues, following them up afterwards and ensuring the correct procedures have been followed.
• Keep documentation up to date as required, HSE manuals and TW documentation. Filing – add new files/ changing systems/ archiving. Providing doc hosting administrative support.
• Booking cover for departments, liaising with local agency as required. Supporting directors with employee holiday bookings and keeping a calendar of upcoming holidays booked in a department.
• Creating and updating F10’s and other statutory documents.
• Ensuring flow of information to sites and supporting PM’s if required.
• Raising of purchase orders and Invoicing.
• Keeping training matrix’s up to date and booking training accordingly to ensure staff have required training in place without it lapsing.
• Updating and inputting data to coins.
• Ordering of PPE and keeping a stock in the BU head office for new starters.
• Record keeping of all accidents and site safety visit paperwork and any actions required by reports.
• Any other administrative duties as required to meet the needs of the business.

• Highly competent PC skills, including MS Word, Excel, Outlook, PowerPoint, MS Teams.
• Must have exceptional administrative and organisation skills, ability to multi‑task and be able to prioritise workload.
• Excellent telephone manner is essential.
• Must be a self‑starter, and able to be extremely flexible with regards to daily work.
• Ability to work under pressure and demonstrate complete confidentiality.

At Taylor Wimpey, we are committed to enabling you to make a home with us. Our work is not just about building homes; it's about doing work that matters, making a positive…