Probation Administration Assistant

Pay Range Min - 1st Quartile
- Mid
- Max $20.25 - $23.31 - $26.38 - $32.50 The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $21.77 to $23.31.

What We Offer

• generous paid time off
• paid sick leave
• 10 paid holidays
• affordable medical, dental, and vision insurance
• employees are entitled to coverage by one of several State-sponsored retirement pension plans
• employee assistance program
• wellness incentives
• life insurance
• disability
• group legal plan
• pet insurance
• Public Service Loan Forgiveness (PSLF) Program eligibility for full time Judicial Branch employees who meet other eligibility criteria

Job Type

Classified – Judicial JMR Department D270 Juvenile Probation

About the Position

The Probation Administration Assistant uses their administrative and organizational skills to provide administrative support to the Juvenile Probation Department. You will work with a team of highly committed professionals who envision a future where all youth are connected to the community, a contributing members of society, and accountable for their behavior.

About The Juvenile Probation Department:
The Juvenile Probation Department of the Judicial Branch of Arizona in Maricopa County is dedicated to providing innovative and efficient juvenile justice services grounded in evidence-based practices and research. These services improve the safety of our community, hold youth accountable through developmentally appropriate orientation, and ensure the public’s trust and confidence in the Judicial Branch. Join our Juvenile Probation Department in its mission to promote public safety through positive change as we connect youth to the community and provide opportunities that are delivered with fairness, dignity, and respect.

Position

Qualifications

Education:

High School Diploma or GED

Experience:

Two (2) years of general clerical experience OR Combined Education and Experience

Qualifications:

Post-secondary education may substitute for experience on a year-for-year basis

Our Preferred Candidate Has

Bilingual in both Spanish and English

Knowledge, Skills, and Abilities

Knowledge Of:
Administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology Principles and processes for providing customer service, including customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction

Skill In:
Microsoft Office products:
Outlook, Excel, Word, and Teams The operation of office equipment such as fax machine, printer/copier, and computer terminals Using effective time management to handle multiple tasks at one time with numerous interruptions Ability To:
Maintain a thorough understanding of the Department’s role in supporting the Probation Department’s Mission, Vision, and Values. Maintain high levels of professionalism, confidentiality, and cultural sensitivity in all interactions Analyze, interpret, and apply complex information Accurately prepare and maintain records, files, and reports Prioritize and manage multiple assignments efficiently Learn and master core business and support applications Process and handle sensitive confidential information with discretion Learn new skills necessary to support the needs and the mission of the Department and the Court

Essential Job Tasks

• Delivers internal mail (mail distribution to three (3) different buildings).
• Tracks and monitors financial receipts.
• Analyze data and create reports using Excel and Word software programs.
• Completes data entry which requires attention to detail and thoroughness.
• Creates probation and diversion files.
• Provides administrative support for the Probation Department, Juvenile Intensive Probation Supervision (JIPS), Diversion and Treatment Division in the Community Supervision Bureau (CSB).

Working Conditions

Office setting. Some assignments may require travel to other locations throughout Maricopa County. While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms.

Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with…