Creditors Clerk Supervisor North

Position: CREDITORS CLERK SUPERVISOR NORTH

To ensure accurate, timeous, and efficient processing and reconciliation of creditor accounts using the Genesis Accounting Software Excel-Based Accounting System, maintaining excellent supplier relationships, accurately calculating and managing rebates, and supporting the overall financial health of the company.

Key Responsibilities Invoice Processing

Capture supplier invoices daily using the Genesis Accounting Software System.

Match invoices to purchase orders and delivery notes.

Ensure VAT compliance and proper general ledger coding.

Reconciliation and Payments

Reconcile supplier statements to creditor ledger accounts monthly.

Investigate and resolve any discrepancies.

Prepare payment batches in accordance with payment terms.

Generate remittance advices and ensure timely payments to suppliers.

Rebate Calculations and Processing

Calculate and track supplier rebates according to agreed terms and conditions.

Verify accuracy of rebate claims and ensure correct allocation in the system.

Reconcile rebate income with supplier contracts and statements.

Liaise with suppliers and procurement regarding rebate structures and discrepancies.

System Management and Reporting

Maintain accurate records and update supplier details on Genesis Accounting Software.

Generate age analysis reports and provide weekly / monthly creditor updates.

Assist with month-end closing processes, ensuring cut-offs are met.

Provide reports on rebate accruals and actuals as part of monthly financial reporting.

Administrative Support

Maintain physical and electronic filing systems for audit and compliance.

Liaise with suppliers regarding queries, invoices, statement discrepancies, and rebate-related matters.

Support internal departments with supplier-related queries.

Compliance and Controls

Adhere to company financial policies and internal controls.

Ensure all transactions, including rebates, are processed according to company protocols and procedures.

Requirements Education

Grade 12 / Matric (with accounting)

Relevant Finance / Accounting certificate or diploma (advantageous)

Experience

Minimum 2 years in a Creditors Clerk role

Experience working with Genesis Accounting Software Excel-Based Accounting System (essential)

Experience in supplier rebate calculations and reconciliation (advantageous)

Strong knowledge of reconciliations, supplier management, and payment processes

Skills & Attributes

Excellent Excel proficiency

High attention to detail and accuracy

Strong communication and interpersonal skills

Ability to work under pressure and meet deadlines

Ethical and trustworthy with a strong sense of responsibility

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