Bid Administrator Closing date

Bid Administrator

Closing date: 09/01/2026

We are recruiting a Bid Administrator to provide essential administrative support to the Bid Management team, ensuring timely and accurate submission of PQQs and tender proposals. This role is critical to meeting deadlines and delivering successful, compliant bids that drive winning outcomes.

Bowburn

• General administrative duties on PQQ and tender documentation, including management of documentation and distribution of clarification logs
• Manage company accounts within client portals to download tender/PQQ documentation
• Liaise with construction teams to collate and produce case studies for current projects
• Establish a close working relationship with internal departments such as operations, health and safety, quality, and business development to facilitate transfer of knowledge into successful bids
• Regular review and updating of submissions library/model answers to ensure internal resources are up to date
• Lead re‑accreditation for key Esh Construction certifications (e.g. Construction line, CHAS, Considerate Constructors)
• Manage formatting of documentation for inclusion in bids using Microsoft Office (Word, Excel, PowerPoint), Adobe InDesign, Adobe Acrobat
• Maintain the password/portal spreadsheet
• Work with the Business Development team to record pipeline data
• Embodiment of the core values of the Company in the day‑to‑day working of the Proposals team
• Implement and comply with all company requirements across bid activity work practices
• Collaborate with the Senior Bid Manager and Proposals Team
• Recognise the importance of fairness and equality in the workplace, treating everyone with dignity and respect
• Contribute to maintaining Health and Safety standards to ensure compliance with all appropriate legislation
• Take a full role in the implementation of personal development through appraisals and participate in any identified training or development opportunities

It is not possible for this document to totally encompass or define all tasks that may be required of the post holder. The outlined duties may therefore vary from time to time without materially changing either the character or level of responsibility.

• Educated to degree level (optional)
• Good knowledge of desktop packages such as Microsoft Office

• Excellent communication skills (written, face-to-face, telephone)
• Ability to multi-task
• Excellent presentation skills
• Attention to detail
• Excellent time management skills
• Good planning and organisational skills
• “Can do/will do” attitude
• Positive working relationships

Entry level

Full-time

Sales and Management

Construction