Snr Payroll Administrator

Senior Payroll Administrator

Key Accountabilities

Payroll

• Maintain payroll and all employee information on VIP Payroll, for permanent, fixed term contracts and permanent part-time employee’s.
• Load all relevant data onto VIP (includes leave, overtime, garnishee orders etc)
• Perform monthly payroll
• Explain all variances and changes from previous months payrun
• Print and safeguard all relevant payroll reports (ie. Nett salaries, duplicate payslips etc)
• Provide Admin Input Controller with monthly payroll journals for processing onto Pastel.
• Perform VIP to Pastel integration of data.
• Reconcile and review payroll to general ledger on a monthly basis.
• Prepare and submit journals in respect of provision for leave.
• Check and capture all leave and absence registers and follow up on sick notes.
• Prepare and submit necessary documentation in respect of pension, provident fund contributions, SACCAWU etc
• Must have the ability to extract and manipulate VIP data, report compilation and reconciliation
• Distribution of monthly payslips (paper / mobi)
• Answering of any / all payroll queries
• Administration

Maintain complete employee files

• File and safeguard all relevant employee documentation
• Dealing with staff joining and leaving the company (take-on and resignations)
• Filing of all payroll and employee documentation
• Accurate data capturing
• Submissions
• Prepare monthly PAYE, UIF and SDL report for submissions to SARS
• Prepare and submit quarterly stats and reports for STATS SA
• Prepare annual IRP5’s for all employee’s as well as IRP5 reconciliation for submission to SARS
• Bi-Annual submission to SARS, prepare and submit
• ETI reporting and calculations

Petty Cash

• Control all petty cash and issue petty cash vouchers with all relevant authority
• Monthly recon of actual cash on hand to the general ledger
• Wages
• Categorize time sheets into stores / cost centres and punch expenses into Pastel
• Compare hourly rates and ensure correct calculations of overtime
• Transfer money between various bank accounts and ensure funds are available for various payments
• Pre-authorisation of payments as and when required

Minimum requirements for the job:

• Matric / NQF4 Certificate.
• Relevant diploma / payroll qualification
• Valid Driver’s Licence – Code 8 unendorsed
• Computer Literate:
  Word and Excel.
• 5 – 8 advanced experience on VIP
• Pastel Processing / Accounting skills advantageous
• Working knowledge of labour and tax legislation

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