Deeds Administrator

CMS UK Edinburgh, Scotland, United Kingdom

CMS is recruiting Deeds Management Administrators across UK offices including Edinburgh. This role is fully office‑based and reports directly to the Deeds Manager. In the manager’s absence, the administrator will take ownership to ensure continuity and high standards.

The role is vital to the smooth operation of our deeds management service, working closely with internal stakeholders, clients, and external firms.

• Review and manage physical and electronic documents, deal rooms, and deed packets.
• Rename scans, upload documents to Work
  10 and deal rooms, track documents electronically and physically.
• Create, maintain, and archive deal rooms and records management system packs.
• Interface directly with clients, partners, and fee earners on deeds, inventories, and off‑site storage.
• Record time in Carpe Diem and run monthly reports from the Records Management system.
• Undertake project work directed by fee earners or the Deeds Manager and perform ad‑hoc tasks as required.
• Use various records‑management systems and software packages; capture and relay action points from customer feedback and team meetings.

• Basic understanding of Real Estate practice and the legal industry.
• Fast and accurate keying skills with meticulous attention to detail.
• Competent to work independently or as part of a team; good IT and internal systems knowledge.
• Organised, initiative‑driven, methodical and structured in daily tasks.
• Professional outwardly towards all clients.

• Competitive basic salary (reviewed annually)
• Flexible, hybrid working policy
• Generous bonus scheme
• Up to 25 days holiday (rising to 28 days with service)
• Holiday exchange scheme
• Private medical insurance
• Enhanced parental leave
• Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010

Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.