Administrator; Junior School

Location: George Watson’s College, Edinburgh

Contract Type: Permanent

Salary: £24,460 - £27,296 (based on 36.25 hours per week, 52 weeks per year)

Benefits: Automatic enrolment in the contributory support staff defined contribution pension scheme, reduced school fees at George Watson’s College for children of staff, Membership of the Galleon Club (the school’s fitness club)

We are looking for a highly skilled and personable colleague to join our front-line administration team in the Junior School. The job holder will provide administration support, particularly to the Deputy Heads and staff of Lower Primary, but this role has a particular focus on maintaining school data within several management information systems/databases. We are currently on a journey to implement iSAMS by August 2026, so it is essential that candidates are experienced iSAMS users who are highly skilled in the use of Excel and data maintenance and analysis work.

The Administrator also undertakes reception work; answering phone calls, greeting visitors, supporting parents and children, and plays a crucial part in us keeping our children safe.

Hours of work will be 37 hours per week, Monday to Thursday, 8.00am to 4.00pm, Fridays 8.00am to 3.30pm, 46 weeks per year (36 weeks of term time plus professional learning days and a further two weeks during holiday periods). The annual leave entitlement is seven weeks per year making a total of 46 weeks. The salary for this position will be in the Grade 2 range which currently stands at £27,090 - £30,231 per annum (based on 36.25 hours per week, 52 weeks per year).

This equates to £24,460 - £27,296.

To apply, please click the Apply for this job button. Please include a letter of application of not more than 800 words giving us more information about you and why you consider yourself to be a strong candidate for the role, addressed to Mrs Su Breadner, Chief Operating Officer.

Closing date:
11:59pm on Wednesday 14 January 2026

Interviews are scheduled to take place on Thursday 22 January 2026

• Provide administrative support to the Deputy Heads, Principal Teachers and Assistant Principal Teachers. This work is varied and high volume. Working in a small team any of the following tasks may be required; diary management, arranging meetings, preparing timetables, processing assessment details, organising trips, events, meetings. It also includes producing spreadsheets, reports, typing minutes, photocopying, filingand producing printed materials such as labels, booklets and worksheets.
• Daily, process pupil absence information, check registers, record known absences, identify potentially missing children, report to Deputy Head and phone parents as required. Prepare reports.
• Sending emails on behalf of Deputy Heads and other staff, preparing letters for Parents (for email distribution or publishing on the School’s Weekly Parent Digest)
• Assist with preparation for school trips including, booking of venues/accommodation/transport, sending information to parents, collating permission slips and ensuring risk assessment forms are completed.
• Annually negotiate pricing with external platform providers and make recommendations to JS management for agreement. Place orders, e.g. teaching materials or stationery and check order against delivery.
• Assist with the preparation of school events, e.g. performances, by ensuring rooms and other resources are booked, timely notices to parents.
• Keep up-to-date with details of School events and information available on the School website, in order to provide parents and visitors with general information regarding school activities.
• Receive and deal with Lost Property items and liaise with Thrift Shop volunteers
• Occasional handling of cash e.g.for school visits and charity collections
• Provide cover to other administrators across the whole school, as required
• Ensures compliance with General Data Protection Regulations when handling personal data and information relating to data subjects, whether that be on the management information system, paper records or when in discussions with others.

• Provide a first…