Personal Assistant

PA – Infrastructure (Projects) Team

Location: Edinburgh

We’re delighted to be supporting a leading, well-established professional services firm in their search for an experienced Personal Assistant (PA) to join their Infrastructure (Projects) team, based in Edinburgh.

This is a fantastic opportunity for a highly organized and detail-oriented individual who enjoys working in a fast-paced environment, supporting senior professionals and managing a varied workload with confidence and discretion.

The successful candidate will provide proactive and efficient PA, administrative, and secretarial support to a busy team of fee earners.

• Producing and formatting correspondence, documents, and presentations using MS Office and Adobe software.
• Managing diaries, travel arrangements, and meeting coordination, including room bookings, catering, and IT support.
• Supporting client and matter administration – including opening and closing files, liaising with finance and compliance teams, and maintaining accurate records.
• Managing inboxes on behalf of fee earners and partners, ensuring timely responses and effective communication.
• Assisting with billing, invoicing, and client purchase order processes.
• Maintaining and updating client contact information and supporting general team administration.
• Collaborating closely with internal departments such as Finance, Marketing, and IT.

• Proven experience as a PA, Executive Assistant, or Team Secretary, ideally supporting senior stakeholders.
• Excellent organisational skills with the ability to prioritise multiple tasks.
• Strong attention to detail and a proactive approach.
• Previous experience within a legal or professional services environment.

This position offers the chance to join a highly regarded organisation that values teamwork, professional development, and delivering outstanding client service.

If you’re a professional and motivated PA looking for your next opportunity in Edinburgh, we’d love to hear from you.

Seniority level: Associate

Employment type: Full-time

Job function: Administrative

Industries: Legal Services