Administrative Assistant

Location: City of Edinburgh

Join to apply for the Administrative Assistant role at Sacoma Specialty Products, LLC
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Working with Sacoma means more than just a job – it's an opportunity to be part of an innovative and supportive workplace where your contributions are valued and rewarded. Employee‑focused, clean, awesome work environment, climate‑controlled facility, weekly pay, great benefits package, quarterly bonus opportunities, advancement opportunities, and much more. Don’t miss your chance to be part of our success story.

Administrative Assistant Essential Functions Human Resources Support

• Prepare, deliver, and maintain documentation for team members.
• Scan and enter employee records into HRIS and maintain personnel files.
• Conduct HR audits to ensure compliance with company policies and legal standards.
• Review and verify benefits invoicing for accuracy and process approvals.
• Schedule training, track attendance, and manage records.
• Develop educational materials and slides for training sessions.
• Actively engage in the Paylocity Online Community.
• Assist with planning and organizing company events such as picnics, parties, and outings.
• Other HR duties as assigned to support departmental needs and business objectives.

Finance Support Invoice Processing

• Receive and review vendor invoices for accuracy, completeness, and proper authorization.
• Enter invoice data into Epicor.
• Match invoices to purchase orders and receipts, if applicable.

Payment Processing

• Prepare and process vendor payments (checks, wire transfers, ACH).
• Schedule payments according to due dates and maintain vendor banking information.
• Ensure accurate payment records and maintain up‑to‑date accounts payable records.

Vendor Management

• Communicate with vendors to resolve invoice discrepancies, payment issues, or missing documentation.
• Maintain vendor files, including W‑9s, payment terms, and contact information.
• Reconcile vendor statements and resolve any outstanding issues.

Support & General Administration

• Serve as a Travel Coordinator, managing bookings, itineraries, and related logistics.
• Coordinate meeting schedules, materials, and agendas, including updates for leadership meetings.
• Plan and execute internal and external events (meetings, training sessions, company outings).
• Provide administrative support for special projects as needed.

Operations Support Job Traveler Documentation

• Create and distribute Job Travelers for the operations team.
• Ensure accurate documentation for production processes.
• Coordinate updates with the operations team to maintain efficiency.

Requirements Skills & Competencies

• HR & Finance Knowledge:
  Familiarity with HRIS systems (e.g., Paylocity), training coordination, benefits, payroll, and accounts payable.
• Organizational
  
  Skills:
  
  Managing multiple priorities, meeting deadlines, and maintaining detailed records.
• Technical Proficiency:
  Microsoft Office Suite (Excel, Word, PowerPoint), HRIS/payroll software, and financial systems.
• Communication & Confidentiality:
  Strong verbal and written communication skills; ability to handle sensitive information with discretion.
• Problem‑Solving & Initiative:
  Proactively identify challenges and develop solutions to improve efficiency.

Qualifications

• High School Diploma or GED required. An associate's or bachelor’s degree in business is preferred.
• 2+ years of customer service experience desired.
• Epicor and/or other ERP experience is a plus.
• Must be proficient in Microsoft Office Suite; advanced knowledge of MS Excel is required.
• Strong verbal and written communication skills.
• Detail‑oriented and works with a high degree of accuracy.
• Ability to tactfully handle stressful and difficult situations.
• Strong problem‑solving skills.
• Exceptional attention to detail with a strong focus on accuracy.

Americans With Disabilities Specifications

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

Physical Summary

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use his or her hands, reach with hands and arms, climb stairs, balance, stoop, kneel, talk, or hear. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, depth perception, and the ability to adjust focus.

Hearing capacity is necessary to maximize the ability to understand all verbal communication and react accordingly.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Administrative

Industries

Fabricated Metal Products

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