Bids Co-Ordinator

Heritage specialists Simpson & Brown are looking for a talented and experienced Bid Manager, with a strong background in marketing/communications and social media, to join our expanding team of award-winning architects, heritage consultants and archaeologists.

Simpson & Brown is an award-winning practice working on creative design projects in sensitive sites across the United Kingdom and overseas. We are renowned for our high-quality work and were shortlisted for the RIAS Andrew Doolan Best Building in Scotland Award.

Role:
We are looking for a full-time Bid Co-ordinator to join us and provide bid support to our senior team at our Edinburgh studio. You will be instrumental in creating compelling bid proposals, co-ordinating the submission of pre-qualification questionnaires and tender submissions. The role will include:

• Monitoring procurement portals to identify potential opportunities and obtaining and distributing tender documents as appropriate
• Manage bids timetable
• Prepare bid evaluation documents and bid document plans
• Uploading tenders to procurement portals correctly and ahead of deadlines
• Providing administrative support for bids including liaising with consultants, arranging meetings, collating bid information and tracking bids
• Work on the look and feel of bid documents
• Using our InDesign templates to produce tender documents of consistent quality
• Providing generic answers and company information for Pre-Qualification Questionnaires and Invitation to Tenders
• Working up bespoke responses
• Ensuring our bid library is up to date
• Proof reading submissions
• Preparing case studies and CVs
• Collate and record bid feedback and record successful bid responses
• A minimum of one year’s of experience in a bids role, preferably within the construction or architecture industry
• Strong writing, editing, and proofreading skills and verbal communication skills.
• Experience with formatting and printing bid documents
• Familiarity with UK tendering processes
• Excellent time management, organisational skills, and ability to prioritise
• Ability to work in a team and collaborate with colleagues to produce high-quality bids
• A team mentality and flexible attitude
• Ability to work well under pressure, manage multiple tasks and meet multiple deadlines
• Confidence in supporting senior staff
• Demonstrable proof-reading experience
• Advanced Microsoft Office skills
• Strong administration and organisational skills
• Degree qualified in Marketing, English, or Graphic Design
• Association of Bid Proposal Management Professionals (APMP) Practitioner (or working towards)

Simpson & Brown
The Old Printworks
77A Brunswick Street
EDINBURGH EH7 5HS

United Kingdom

The Royal Incorporation of Architects in Scotland, 15 Rutland Square, Edinburgh EH1 2BE

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