Bid Coordinator

Bid Coordinator – Mott Mac Donald

Location: Manchester, Sheffield, Glasgow or Edinburgh.
Contract Type: Permanent
Work Pattern: Full Time
Discipline: Business Development
Job : 11297

Recruiter Contact: Aoife Cullen

You will be a key member of the Award Team, supporting the delivery of bids for a diverse range of clients and contributing to winning proposals efficiently.

• Supporting the Bid Team in the preparation and submission of each bid against the agreed programme.
• Reviewing client bid documentation and completing the bid book (requirements, compliance, deliverables, etc.), promoting a clear plan to drive submission delivery.
• Reviewing client portals to identify tenders of interest and managing the exchange of information, including uploading of final documents.
• Developing a thorough understanding of Mott Mac Donald’s formal bidding process and applying it to specific proposals.
• Preparing briefing packs and presenting data to support specific bid milestones, such as kick‑off meetings.
• Compiling and presenting standard company information for bids and selection questionnaires.
• Managing proposal timetables and associated meeting schedules.
• Producing high‑quality written content and actively editing and formatting final proposal responses.
• Ensuring that the appropriate bid governance and review processes are followed.
• Effectively maintaining the knowledge library and ensuring information is up to date.
• Facilitating the collection of meaningful internal and external feedback on the bidding process to support continuous improvement.

• Membership with the Association of Proposal Management Professionals (APMP) – desirable.
• Knowledge of bidding best practice and understanding of UK public sector procurement.
• Experience supporting bids involving multiple technical contributors.
• Excellent attention to detail and organisational skills.
• Excellent written and spoken communication skills, with the ability to present information in a structured, balanced, and concise way.
• Excellent organisational and time‑management skills to manage multiple activities simultaneously and prioritise workloads.
• Practical application of basic Office 365 tools.
• Ability to adapt, understand, and tailor approach to different stakeholders.
• Basic knowledge of AI tools (e.g. Copilot).

Mott Mac Donald Ltd. is not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK, due to changes in the UK Government’s Skilled Worker route in April 2024. We welcome applications from candidates who are eligible for alternative immigration routes that do not require sponsorship as a Skilled Worker now or in the future.

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

If you are disabled or need any support to apply or attend an interview, please contact us at reaso and we will discuss how we can support you.

• Private medical insurance for all UK colleagues.
• Health cash plan to support everyday health costs and treatments.
• Access to Peppy, providing free support from menopause experts for all UK colleagues.
• Variety of wellbeing support available through our comprehensive wellbeing programme, including family access.
• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family.

• We match employee pension contributions between 4.5% and 7%.
• Life assurance equal up to 4× your basic salary, with the option to increase the level of cover to 6× your salary.
• Our income protection scheme provides a financial benefit, as well as absence and return‑to‑work support due to long‑term illness or injury.
• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and wills writing.
• As an independently owned business, we share the…