Information Governance Officer

Information Governance Officer

Grade: Grade 7 37694.00 - 47389.00

Working Pattern: 1 FTE 35 hours weekly,
fixed term opportunity for 6 months

Holiday Entitlement: 33 days plus 9 buildings closed days (and Christmas Eve when it falls on a weekday - pro rata)

Directorate Name: Governance and Legal Services (GaLS)

The role holder will work collaboratively with other members of the Information Governance team to provide timely expert advice and guidance to the University community on lifecycle information governance, play a key collaborative role in the delivery of the Information and Records Management Programme and help to embed data protection by design within strategic and operational activities.

The role holder will provide specialist information and records management and data protection advice and expertise to enable the University to optimise use of information and manage information risks throughout the information lifecycle. Reporting to the Acting Head of Information Governance (HIG) and working collaboratively and seamlessly with other members of the Information Governance team the role holder will:

• Work with the HIG to recommend information governance policy procedures and guidance to manage the consistent and effective use of information and records throughout their lifecycle across the Global University
• Work with the Acting Data Protection Officer (DPO) to provide timely expert advice and recommend measures to embed data protection by design and default and data subject rights into information systems applications and processes
• Promote effective information governance in the design and operation of systems applications and procedures to realise business benefits, meet operational and regulatory requirements and mitigate information risks so that users do the right thing with data by default
• Assist in reviewing and monitoring compliance with data protection and information governance standards on all University campuses
• Provide timely expert advice on all aspects of record keeping and oversight of externally provided records storage and retrieval services
• Assist in managing and responding to data protection and freedom of information requests and investigate potential data breaches

The post holder will:

• Assist the DPO in advising colleagues on applying information governance and data protection by design and default to projects and activities, advising on and reviewing data protection impact assessments and information risk mitigation
• Provide timely expert advice to colleagues and students on all aspects of lifecycle information governance and data protection compliance
• Work collaboratively with members of the IG team as necessary to support seamless delivery of the service including managing and responding to freedom of information and data protection requests and investigating potential data breaches
• Work collaboratively with colleagues in IG Information Services (IS) and users to identify end‑to‑end process and information lifecycle needs when new or enhanced systems applications and processes are being developed; advise on, recommend and review information governance architecture and controls (permissions and access rights management, folder structures, metadata, etc.) to facilitate the efficient capture, recording and retrieval of information, embed data protection by design and default and data subject rights into the configuration and use of systems applications and processes, enable secure collaboration on a business need‑to‑see basis and easily apply University records retention and destruction policies

• Educated to degree level with a postgraduate/professional qualification in information governance including a strong focus on records management and data protection; or at least 18 months recent relevant experience as an information governance practitioner able to evidence in‑depth data protection knowledge at a professional level
• Excellent oral and written communication skills in both written and spoken English and the ability to produce high quality written work
• Strong…