Administration Manager

Overview

235965 Administration Manager – NHS Lothian

We are looking for a dynamic and organised Administration Manager for Scotland to manage our administrative services and team across both our Edinburgh and Glasgow sites. In this pivotal role you will ensure the smooth and effective delivery of support to our teams, patients and carers, driving service quality, process improvement and volunteer engagement.

• Deliver high‑level administrative support across Glasgow and Edinburgh teams, including complex minute‑taking, report creation and proofreading.
• Lead and manage the administration team, overseeing recruitment, appraisals, training and day‑to‑day operations.
• Produce and analyse data reports from clinical, operational and quality systems to support decision‑making.
• Ensure accurate use of clinical systems and uphold local policies and procedures across both sites.
• Manage sensitive information and support investigations, disciplinary processes and audit activities.
• Liaise with internal teams, volunteers and external contacts, fostering strong communication and collaboration.
• Oversee local finance operations, including petty cash, reconciliation and delegated budget responsibilities.

• Proven experience in managing or supervising an administration team.
• Sound knowledge and understanding of administrative procedures and best practice.
• Excellent communication and organisational skills, with a proactive approach to problem‑solving and analytical thinking.
• Strong leadership capabilities, with the ability to lead, coach, and mentor staff effectively.
• Proficient in Microsoft Office applications and confident using wider systems to support service delivery.
• Ability to work collaboratively across teams and adapt to changing priorities with professionalism and resilience.

Salary:
Marie Curie Clinical Pay Scale Band 4 (aligned with AFC) £30,353 to £33,016 per annum.

Contract:

Permanent, full‑time 37.5 hours per week.

Based at:
Onsite Glasgow Hospice or Edinburgh Hospice with some travel required between sites (travel expenses provided).

• Annual leave allowance 27 days plus 10 public holidays (pro rata).
• Competitive policy for parental/sick leave.
• Continuous professional development.
• Industry‑leading training programmes.
• Season ticket loan for travelling to and from work.
• Defined contribution scheme for pension.
• Marie Curie Group personal pension scheme.
• Loan schemes for bikes, computers and satellite navigation systems.
• Help with eye‑care cost.
• Marie Curie Blue Light Card entitlement.
• Benefit‑Hub discount scheme entitlement.
• Life assurance for all employees.

• Close date for applications: 11th January 2026.
• Interview dates:
  Week commencing 19th January 2026.
• As part of your online application, you will be asked for a CV. Please review this advert and outline your most relevant skills, experience and knowledge for the role.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best.

Marie Curie is committed to its values and dedicates safeguards to protect all employees, volunteers and service users from harm. Any requests for reasonable adjustments can be emailed to r