Administrative Assistant

Payroll & Accounting Administrator – Join Our Team!

Our company is currently seeking an experienced Payroll & Accounting Administrator to join our team. We are a well-established construction company offering a positive, team-oriented work environment.

What You Will Do Payroll & Accounting Responsibilities

• Process bi-weekly payroll for 150+ hourly employees, ensuring accuracy and compliance with company policies and applicable employment regulations.
• Manage all aspects of hourly payroll, including time entry, reviewing and verifying hours, resolving discrepancies, and processing payroll adjustments.
• Review and maintain employee payroll records.
• Assist with payroll reconciliations and investigate and resolve payroll discrepancies.
• Process accounts payable invoices.
• Employee benefit administration
• Maintain accurate financial records and assist with month-end accounting procedures.
• Reconcile payroll information and investigate discrepancies as required.

Administrative & Office Support

• Handle general administrative duties, including filing, data entry, and correspondence.
• Coordinate travel arrangements for construction crews.
• Communicate professionally with clients, suppliers, employees, and subcontractors.
• Monitor office supplies and coordinate orders as needed.
• Answer incoming calls and emails and provide general office support.

What We Are Looking For

• Previous experience in a payroll or accounting position, preferably within the construction industry.
• Strong experience processing all aspects of hourly payroll for a minimum of 100+ employees.
• Solid understanding of payroll procedures, accounting principles, and financial recordkeeping.
• Experience with payroll reconciliations, accounts payable, and general accounting functions.
• Familiarity with construction industry practices, terminology, and job costing is an asset.
• Proficiency in Microsoft Office, particularly Excel, and accounting software.
• Exceptional attention to detail and a high degree of accuracy.
• Strong organizational and time management skills with the ability to meet deadlines.
• Excellent communication and problem-solving skills.
• Ability to work independently while contributing to a collaborative team environment.
• A positive attitude and willingness to take initiative.

Only applicants selected for an interview will be contacted.