Operations Administrator

Location: Town of Bonnyville

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Operations Administrator

Completions Ops Mgmt Full Time Clerical T1ES Bonnyville - Completions Ops Mgmt, Bonnyville, AB, CA

Completions Operations Administrator Division –Completions Reports to – District Manager

This is a hands-on operations support role for someone who understands that in the oilfield, good paperwork and accurate numbers matter. The Completions Operations Administrator will work closely with the District Manager, field crews, operations, vendors, and accounting to make sure field tickets are verified, costs are tracked, POs are in order, inventory is accounted for, and the information from the field makes it into our systems correctly and on time.

The right person will be organized, accountable, comfortable working in a fast-paced environment, and not afraid to pick up the phone and chase down missing information when something doesn't add up.

What You'll Be Doing

• Understand and adhere to all Tier 1 Energy Solutions (Tier
  1) policies and procedures, furthermore, understand and adhere to any client’s policies and procedures.

General Office Administration:

Organize and maintain electronic and physical filing systems, process and file incoming documentation, assist employees with administrative requests, manage office supplies, coordinate office and equipment maintenance, and arrange outgoing courier shipments.

Field Ticket & Documentation Management:

Review outstanding customer paperwork and field tickets, verify accuracy of dates, hours, job descriptions, drawings, and supporting documentation, and follow up on missing or outstanding tickets to ensure proper completion and filing.

Purchasing & Accounts Payable Support:

Assist with preparing, processing, and tracking purchase orders; complete GRPOs (Goods Receipt Purchase Orders); review vendor invoices for appropriate PO and receiving documentation; and monitor Yooz invoice approvals, following up on outstanding items.

Employee Records & Training Administration:

Maintain accurate employee records, track vacation and days-off schedules, and maintain employee training certificates and records. Monitor required safety training, identify expired or outstanding certifications, and follow up as needed.

Safety Documentation & Compliance Support:

Maintain and organize safety-related documentation, assist management with safety audits and documentation requests, and ensure employee training records and required safety certificates are current and readily available.

Fleet & Vehicle Administration:

Track and maintain weekly vehicle inspection and maintenance reports, organize fuel reporting, and follow up on outstanding maintenance documentation.

Financial & Operational Record Keeping:

Assist with P&L tracking, maintain application records and supporting documentation, update tracking spreadsheets, and ensure financial and operational records are accurate and up to date.

Shipping & Freight Coordination:

Prepare and coordinate outgoing courier shipments, monitor outstanding shipments, and maintain accurate freight documentation.

What We're Looking For

We're looking for someone who gets the pace of the oilfield and takes pride in getting the details right.

You should have:

• Previous administrative, operations, dispatch, accounting, or field-support experience.
• Oilfield or energy industry experience is strongly preferred.
• Experience working with field tickets, POs, invoices, job costing, or inventory is an asset.
• Experience with SAP / B1 or another ERP system is an asset.
• Strong Excel and Microsoft Office skills.
• Excellent attention to detail.
• Strong organizational and follow-up skills.
• The ability to…