Administrative Support

Position: Portage College – Administrative Support – Oct 9, 2026
Location: Spruce Grove

Position type:Full-time term until June 30, 2029

Salary:$4,089 to $5,302 per month

Closing date:We will begin reviewing resumes October 16, 2026

ABOUT THE POSITION

Portage College has an exciting opportunity for a highly skilled administrative support to provide a wide range of administrative services to the College’s Bachelor of Education and University Transfer programs. Some of the responsibilities include:

• Work closely with program coordinators and faculty to ensure efficient and effective delivery of programming.
• Record, track and monitor student information, including attendance, grades, withdrawals and program progress.
• Perform reception duties, word processing, data entry and general administrative tasks such as responding to inquiries, conducting phone follow‑up, records management and compiling and creating reports.
• Support inventory management by ordering, tracking and distributing office and program supplies.
• Provide exam invigilation, course outline management, curriculum and exam support.
• Assist with student recruitment, admissions and intakes.
• Support student‑related events such as Orientation, Convocation, and other program activities

QUALIFICATIONS AND EXPERIENCE

• Diploma or certificate in office or administration or a related field. Equivalencies may be considered.
• Minimum of one year’s experience working in an administrative support, preferably in a post‑secondary environment.
• Must be proficient with computers, especially MS Office.
• Strong skills in organization, data entry and customer service.
• Sound knowledge of records management and FOIP guidelines.
• Basic understanding of accounting and control techniques and processes.
• Experience or familiarity with WIDS, Moodle, and Unit 4 would be an asset.
• Effective verbal and written communication skills are essential.
• Demonstrated ability to work independently and provide sound decision making.
• Ability to adapt to flexible work schedule; some evening work may be required.
• Successful applicant will be required to provide a current police information check.

As an employee at the College, you will benefit from generous paid time off, participation in the College pension plan and access to a strong professional development fund that allows employees to grow and develop professionally by taking college or university courses or attending conferences or workshops.

Portage College is committed to building a skilled, diverse workforce reflective of Canadian society.

The College appreciates the interest of all applicants, however, only those selected for an interview will be contacted.