Project Coordinator

Project Coordinator – Balfour Beatty plc

We are seeking a highly organised and proactive Project Coordinator to support the successful delivery of the Beauly to Peterhead Overhead Line (OHL) project, based in our office in Elgin.

About the Role

This is a pivotal role where you will provide consistent coordination across key areas including documentation control, planning support, logistics, commercial administration, and project governance.

Responsibilities Project & Information Management

• Support the Document Control teams to manage, control and maintain all project documentation, ensuring accurate version control, audit compliance and alignment with project standards.
• Coordinate key Project Management document reviews, approvals, and transmittals across internal teams and the Client.
• Support preparation of weekly and monthly reporting inputs (progress, H&S, commercial, environmental).
• Maintain project trackers, registers and logs thereby ensuring data accuracy and timely updates.
• Produce professional reports, spreadsheets and presentations using Microsoft 365 and project-specific systems.

Planning, Scheduling & Governance Support

• Assist project teams with planning, sequencing and scheduling tasks, including collation of inputs for short‑term lookaheads.
• Update project calendars, milestone trackers and deliverable schedules.
• Ensure onboarding, induction and compliance requirements are completed and documented for all personnel.
• Support audits (internal and client), ensuring required evidence is collated, validated and filed.

Health, Safety & Environmental Support

• Promote and uphold a Zero Harm culture across all project activities.
• Maintain and update project signage, notice boards, safety communications and essential documentation.
• Coordinate the issue, collection and filing of H&S documentation including RAMS, inductions, permits and inspections.
• Support site teams in tracking observations, close calls and compliance reporting.

Team & Stakeholder Coordination

• Support new starters, contractors and visitors through onboarding, induction and mobilisation arrangements.
• Coordinate team meetings, workshops and reviews; produce agendas, minutes and action logs.

Logistics, Procurement & Commercial Support

• Coordinate with other support functions to ensure travel, accommodation and resource movements are looked after.
• Coordinate with other support functions to ensure they liaise with suppliers to coordinate delivery of materials, equipment and site resources.
• Identify and report risks that may impact budget, schedule or scope, escalating early where required.
• Keep up to date a Resource Tracker for the BBNP project.

Digital & Systems

• Maintain strong proficiency in Microsoft 365, including SharePoint, Excel, Power BI, Word and PowerPoint.
• Drive consistent use of templates, naming conventions and project governance standards.

Qualifications & Experience

• Proven experience in project coordination, project controls or administrative support on large construction, civil engineering, utilities or infrastructure projects.
• Strong organisational skills with the ability to manage competing priorities in a fast‑paced construction environment.
• Excellent verbal and written communication skills with confidence engaging stakeholders across all levels.
• Strong attention to detail with a proactive, solution‑driven approach.
• Ability to work independently and collaboratively across field‑based and office‑based teams.
• Full UK driving licence (remote/rural project locations).
• Experience working under NEC contracts (preferred but not essential).
• Competent in Microsoft 365 and comfortable with digital project systems and workflows.

Benefits

• Company DC pension scheme up to 5% EEs & 7% ERs.
• Wellbeing sessions – non‑work related activities such as walking, house duties, etc.
• Opportunity to join the company SIP scheme.
• Flexible benefits window: options to purchase additional holidays, bikes, tech vouchers, dental cover, PMI, etc.
• Reward platform offering discounts on shopping, insurance, cars, etc.
• Hybrid working (where applicable).
• Enhanced company sickness scheme.
• Enhanced company maternity/paternity/shared parental/adoption schemes.
• 25 days holiday plus bank holidays.
• Bro…