Project Manager, Operations Manager, Program ​/ Project Manager

Have you ever led a complex office relocation from planning through to staff move-in?

What were the biggest risks you faced, and how did you keep the business running with minimal disruption?

How do you balance infrastructure, budget, and people when delivering a relocation project and which of those has been the most challenging for you in practice?

The Project Manager will lead and deliver a major office relocation project, moving staff from the current Admin Building. This role requires end-to-end leadership, ensuring the project is delivered on time, within budget, and to the highest standards of quality and compliance. The Project Manager will work closely with the Estates & Facilities Manager and other key stakeholders to manage vendors, infrastructure setup, and all aspects of the move.

Project Leadership & Governance

• Develop and maintain a detailed project plan, including timelines, milestones, and deliverables.
• Establish project governance framework, ensuring regular reporting and updates to senior leadership.
• Monitor risks, issues, and dependencies, implementing mitigation strategies.

Communication & Reporting

• Provide clear and timely updates to leadership and stakeholders.
• Prepare progress reports, dashboards, and presentations for governance meetings.

Stakeholder Management

• Liaise with all key stakeholders (HR, IT, Estates & Facilities, Finance, PSM, Business Units) to ensure alignment and smooth execution.
• Act as the primary point of contact for the relocation project.

Vendor & Contractor Management

• Source, negotiate, and manage vendors for infrastructure, furniture, and relocation services.
• Ensure compliance with contractual obligations and service-level agreements.

Budget & Financial Control

• Prepare and manage the project budget, tracking costs and ensuring financial accountability.
• Provide regular budget updates and variance analysis.

Infrastructure & Facilities Setup

• Coordinate with Estates & Facilities Manager to ensure new office infrastructure (IT, furniture, utilities) is ready for occupancy.
• Oversee space planning and allocation.

Relocation Execution

• Plan and manage the physical move, minimizing disruption to business operations.
• Ensure health, safety, and compliance standards are met during the relocation.

Employee Engagement Workstream

• Liaise with key stakeholders in HR and Communications team to:
• Develop and implement an employee engagement plan to keep staff informed and involved.
• Organize town halls, Q&A sessions, and feedback mechanisms throughout the project.
• Create communication materials (FAQs, newsletters, intranet updates) to ensure transparency.
• Coordinate welcome activities and orientation for staff at the new location.
• Monitor employee sentiment and address concerns proactively.

• Proven experience in managing large-scale office relocation or similar projects.
• Strong project management skills (Prince2, PMP, or equivalent certification preferred).
• Excellent stakeholder engagement and communication skills.
• Experience in employee engagement and change management
• Budget management and vendor negotiation experience.
• Knowledge of facilities management and office infrastructure setup.
• Ability to work under pressure and deliver within tight timelines.

If you're seeking a new opportunity and think you have the relevant skills and experience our client is looking for, then this could be the opportunity for you, so apply now or contact Emma Chambers via Linked In.

Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply. We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone.

If you require any adjustments at any stage, please let us know and we’ll do our best to accommodate. Millbank operates as both an Employment Agency and an Employment Business.