Administrative Assistant

Position: 12 Month Administrative Assistant
Job Description Administrative Assistant, Maintenance and Operations

• Support the efficient operations of the Maintenance Department, including, but not limited to, answering phones, ordering and tracking supplies inventory, maintaining the calendar and scheduling for the directors, and assisting with the oversight of maintenance equipment.
• Support the Director of Finance and Operations, including, but not limited to, checking voicemails and returning calls, scheduling meetings, compiling transportation complaints, requests, and questions, as well as supporting IT where necessary. Assist with task projects, as requested.
• Oversight of the District's fleet, including but not limited to routine fleet maintenance, registrations, and cleaning schedules.
• Maintain financial records for the department, enter requisitions, and process purchase orders, as requested, for the maintenance and Information Technology departments.
• Assist in overseeing district-based systems and projects, including but not limited to data entry, communications, security, life-safety, telephone, mechanical, electrical, plumbing, and landscaping.
• Manage School Use system and processes regarding building usage requests and scheduling as associated tasks.
• Assist the Director of Facilities in the management and documentation of state requirements related to facilities such as integrated pest control, green cleaning, indoor air quality, and life-safety.
• Work with the Director of Facilities to arrange sub-coverage for absent staff.
• Assist in the oversight of maintenance requests for the district with maintenance staff and outside vendors, as needed.
• File reports with state & town departments, as requested and necessary.
• Effectively communicate with staff, students, parents, and the general public, as needed.
• Perform other duties as assigned based on the changing needs of the office.

Requirements

• Perform duties in a courteous and efficient manner that builds the confidence of staff, students and the public in the Ellington Public Schools, and enhances the learning environment as it relates to facilities and operations.
• Observe laws, district policies and procedures, and professional standards for the position.
• Establish and maintain effective working relationships with school personnel, parents, students and the public; work collaboratively as a team member.
• Carry out work responsibilities with strong organizational skills effectively under pressure of deadlines, difficult situations, interruptions, and new or emergency conditions.
• Respect confidential information and the privacy of students, staff, and parents.
• Develop and enhance job skills necessary to meet changes in the position.
• Flexibility to shift position/location seasonally.

Physical Demands

The physical demands described below represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Functions.

• Must be able to work at a desk computer for extended periods, climb stairs multiple times a day and work alone/independently in an office/garage environment.
• Must be able to perform repetitive wrist/hand/finger movement to work on the computer and/or related office equipment.
• May be required to grasp, push, reach, or stoop/kneel/crouch.
• May be required to lift and carry up to 40 pounds.
• Specific vision abilities required include close vision and the ability to adjust focus.

Qualifications

• Associate's degree preferred. The Board reserves the right to consider a combination of education and experience that it, in its sole discretion, considers substantially equivalent to education alone.
• A minimum of two years of successful experience in an office environment, preferably in a maintenance/construction/business office setting.
• Possess excellent computer skills with proficiency in the use of Microsoft Office and Google Suite.

Compensation

The position is part of the Ellington Educational Support Staff. Compensation, including hours and benefits, is set per contract. This is a 12-month, 37.5-hour-per-week position.

The Ellington Public School System grants Equal Employment Opportunity to all qualified persons without regard to race, color, religious creed, ancestry, marital status, gender identity or expression, genetic information, national/ethnic origin, age, sex, sexual orientation, or disability including, but not limited to, intellectual disability; past or present history of mental…