Guardian of Safe Administrator

Vacancies Guardian of Safe Working Hours Administrator

The Trust is looking to appoint an experienced Administrator to provide on-going support across both sites to the Guardians of Safe Working Hours (GoSWH). This role is part time and offers flexibility in the working hours/pattern for the successful applicant and a potential for remote working once training in the role has been undertaken.

For more information on the Job Description and Responsibilities please click the link below.

More detail about the role

The Guardian of Safe Working Hours (GoSWH) is a contractual requirement of the 2016 Terms and Conditions for Resident Doctors. The GoSWH ensures that issues of compliance with safe working hours are addressed by the Resident Doctor and the Trust. The GoSWH also provides assurance to the Trust’s Board that Resident Doctors’ working hours are safe.

In this Administrator role you will work closely with the Guardian of Safe Working Hours across both sites to oversee the exception reporting of Resident Doctor in Training process for the Trust.

Exception Reporting is the mechanism by which Resident Doctors can inform the Trust when their day to day work varies significantly and or regularly from their agreed Work Schedule. Primarily these variations will be:

• Differences in Total Working Hours (including opportunities for rest breaks)
• Difference in the pattern of hours worked
• Difference in the educational opportunities and support available
• Immediate Safety Concerns

You will co-ordinate information and provide support to the GoSWH for quarterly board reports on exception reporting. The role will also include centrally co-ordinating additional payments for Resident Doctors as a result of working additional hours and arranging meetings and preparing minutes for the Resident Doctors Forum (RDF).

You will have regular contact with Resident Doctors across all specialities, therefore it is essential that you have excellent communication, listening and interpersonal skills. You will also be a proactive team player who is able to develop strong and effective working relationships.

You will have excellent computer/keyboard skills and the ability to use all Microsoft applications and will be able to demonstrate previous experience of administration including of database systems and previous experience of working in busy, customer facing role.

A flexible and pragmatic approach to your work and exceptional organisational skills that will enable you to manage a varied workload, with competing priorities and deadlines, is also key to success in this role.

Working Patternb> 18.75 hours per week

Interview Date: To Be Confirmed

This is an internal vacancy for Royal Devon employees, therefore Bank workers are currently not eligible to apply for this vacancy.

For further information please contact Tina Squire, Senior Medical Staffing Manager on

As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.

Preference will be given to staff with ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

• Salary Band 3: £24,937 - £26,598 per annum pro rata
• Frequency Annual
• Vacancy Reference
• Contract Type Permanent
• Closing Date 05 January, 2026
• Job Category Human Resources