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Administrative/Clerical
Office Administrator/ Coordinator
Job Description & How to Apply Below
Exeter, Devon
£28,000-£35,000 + Benefits
Full-Time | Permanent | Monday-Friday
We're recruiting an experienced Project Administrator for an established supplier of heat pumps and renewable heating solutions based in Exeter.
This is an excellent opportunity for an organised and technically knowledgeable administrator to support the delivery of residential heat pump projects, working closely with developers, installers, contractors and internal technical teams.
Previous experience within the heat pump industry or working with MCS documentation and compliance is essential.
The Role
Provide administrative support across residential heat pump projects
Coordinate project documentation from initial enquiry through to installation and handover
Prepare, review and maintain MCS compliance documentation
Support the administration of heat pump installations and associated certification
Liaise with house builders, developers, installation contractors and customers
Coordinate project schedules, installation dates and equipment deliveries
Maintain accurate records of heat pump specifications, designs and installations
Assist with heat loss calculations, system design documentation and technical submissions
Ensure project files contain the required compliance and handover documents
Process purchase orders, quotations and supplier documentation
Monitor project progress and follow up outstanding information
Work closely with sales, technical, design and operations teams
Maintain accurate project records using internal systems and spreadsheets
Support the smooth delivery of projects within agreed deadlines
The Candidate
Previous experience as a Project Administrator, Project Coordinator, Technical Administrator or MCS Administrator
Experience with in the heat pump industry or MCS compliance is essential
Understanding of air source heat pump installations and associated documentation
Familiarity with MCS certification processes, installation records or compliance requirements
Experience coordinating projects, contractors or installation schedules
Strong organisational skills and excellent attention to detail
Confident using Microsoft Office, particularly Excel and Outlook
Comfortable working with technical drawings, specifications and project documentation
Good communication skills when dealing with customers, installers and suppliers
Able to manage multiple projects and competing deadlines
Experience with in renewable heating, plumbing, HVAC or building services advantageous
Proactive, reliable and able to work independently
Candidates currently working as MCS Administrators, Heat Pump Coordinators, Renewable Energy Administrators or Project Administrators within heat pump installation businesses are encouraged to apply.
Package
£28,000-£35,000 basic salary (indicative)
Full-time, permanent position
Monday-Friday working week
Exeter-based position
Pension and company benefits (to be confirmed)
Established heat pump and renewable heating business
Support from experienced technical and design teams
Product and technical training
Long-term career progression
The Opportunity
This is an excellent opportunity for an experienced Project Administrator looking to develop their career within the growing renewable heating industry.
You'll play an important role in coordinating residential heat pump projects, ensuring documentation, compliance requirements and project administration are completed accurately and efficiently.
The position is particularly suited to someone who already understands heat pump installations, MCS certification or renewable heating project administration and wants to take greater ownership of project coordination.
Project Administrator → Senior Project Coordinator → Project Manager / Operations Manager
WR HVAC | M&E are the #1 recruitment partner for HVAC and M&E vacancies across the UK, Europe, and the USA. We work with manufacturers, distributors, contractors, and service providers across the heating, ventilation, air conditioning, refrigeration, and building services sectors, recruiting for sales, management, engineering, and technical roles.
WR HVAC | M&E is acting as an Employment Agency in relation to this vacancy
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