Talent Acquisition & HR Assistant

Summary

In a world of immense uncertainty, digi

Lab is a pioneering AI company that empowers governments and organisations in safety‑critical or highly regulated industries to solve critical, complex, and high‑stakes challenges using machine learning and uncertainty quantification.

From forging a path to clean energy to life‑saving medical diagnostics and beyond, making critical decisions with unwavering confidence is difficult, especially when data is complex, sparse, or incomplete. This is where digi

Lab's expertise shines through.

Our trustworthy and explainable AI platform, The Uncertainty Engine, supported by our team of machine learning specialists and data scientists, enables decision‑makers to accelerate innovation, reduce the risk of failure, turn insight into action, and deliver greater value through more informed and confident decisions.

This full‑time position (Monday to Thursday), supports digi

Lab's recruitment, HR, and office operations, helping to create a smooth, welcoming, and people‑focused environment. Working closely with the Talent Acquisition Specialist and HR Manager, you'll coordinate hiring processes, support onboarding and people operations, manage office logistics, assist with executive scheduling and travel, and contribute to culture and engagement initiatives. As a key representative of digi

Lab, you'll ensure efficient operations, an excellent candidate experience, and a positive workplace that reflects our innovative, collaborative values.

As a TA & HR Assistant at digi

Lab, you will be responsible for:

• Assisting the Talent Acquisition Specialist in all stages of the hiring process - coordinating internal teams and requirements, to ensure the candidate is the correct fit for the business overall (including aligning to digi
  
  Lab culture and values)
• Reviewing CVs and applications, and supporting candidate screening.
• Conducting initial HR/screening interviews and maintaining detailed interview notes.
• Scheduling interviews and meetings across teams.
• Helping to create and post job adverts, updating existing listings and Linked In posts.
• Ensuring compliance with the recruitment process, including timely collection of interview notes and scoring from interviewers.
• Conducting direct searches for candidates via Linked In and other channels.
• Coordinating interview logistics and communications to ensure a smooth candidate experience.
• Acting as a professional and friendly representative of digi
  
  Lab to all applicants.

• Assisting the HR Manager with onboarding new starters, including setting up work spaces, slack, clockify and coordinating induction assignments.
• Handling all sensitive information with the highest level of discretion and confidentiality
• Manage staff benefits providers.
• Maintaining and updating asset inventories for office tech.
• Ordering supplies and equipment as needed (e.g. Amazon, IT hardware, office furniture).
• Monitoring the main digi
  
  Lab inbox, redirecting or responding to messages as appropriate.
• Supporting HR administrative tasks, including record‑keeping and compliance.
• Assisting with maintaining fire safety and first aid records, including fire risk assessments, fire registers, and PAT testing schedules.
• Helping to keep the office organised, clean, and well‑stocked.
• Assisting other teams with administrative tasks as required, providing flexible support across the organisation.
• Assisting the Leadership and wider team with event planning and travel logistics.
• Coordinating internal and external meetings, including agendas, logistics, and follow‑ups.
• Maintaining confidentiality when handling sensitive company or personal information.

• Acting as a friendly and professional representative of digi
  
  Lab in all interactions — with candidates, partners, and visitors.
• Supporting internal engagement and culture initiatives.
• Contributing to a positive, inclusive, and well‑functioning workplace environment.
• Assisting in general HR or recruitment projects as required by the Talent Acquisition Specialist or HR Manager

Duties may evolve, and you may be asked to take on other reasonable responsibilities within your competence to support our…