Office Assistant

Description

We are looking for a dependable Office Administrator to help maintain smooth daily operations for an education-focused organization in Exton, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while balancing administrative and front desk responsibilities. The role calls for a detail-oriented individual who can manage routine office tasks independently, communicate effectively, and support staff, visitors, and general office workflows effectively.

Responsibilities:

- Welcome guests and oversee the front desk experience to ensure visitors are checked in promptly and directed appropriately.

- Manage incoming phone calls, respond to general inquiries, and route messages to the correct team members in a courteous manner.

- Sort, distribute, and prepare mail and deliveries while keeping correspondence organized and up to date.

- Coordinate conference room usage by maintaining calendars and arranging spaces for meetings and internal events.

- Monitor office supply inventory, place replenishment requests, and help keep shared work areas stocked and functional.

- Organize, scan, and maintain records and documents to support accurate filing and efficient document retrieval.

- Provide day-to-day administrative assistance that helps the office operate efficiently and supports staff needs as they arise.

- Handle clerical assignments such as data entry, document preparation, and general administrative follow-through with accuracy.

- Work independently on onsite responsibilities while collaborating with remote team members when needed.

Requirements - At least 2 years of experience in an office support, administrative, or front desk role.

- Demonstrated ability to manage receptionist tasks, clerical work, and inbound calls in a detail-focused setting.

- Strong attention to detail with the ability to maintain accurate records and process documents carefully.

- Comfort with scanning, filing, and organizing both physical and digital documents.

- Ability to learn new procedures quickly and adapt to changing office priorities.

- Self-motivated approach with the confidence to manage onsite responsibilities independently.

- Collaborative communication skills and a detail-focused demeanor when assisting staff, visitors, and callers. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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