Project Operations Administrator

3 month fixed term contract (maternity cover)

The Project Operations Administrator role will involve working alongside other members of the team assisting with administrative tasks and responsibilities across our Purchasing, Travel & Fleet functions. Due to the nature of the role and related responsibilities, a permanent onsite presence is required at our office, The Oast, in Faversham.

• You are a great communicator, whether that’s in-person, over the phone or in writing (i.e. Email & Teams) and are happy collaborating with colleagues to get the job done.
• You must be process driven, detail focused, organised and able to prioritise tasks and work to deadlines.
• You enjoy working with numbers and have previous experience working with Excel.
• You must be able to work as part of a team but also comfortable working on your own.

Purchasing Administration

• Actioning Purchasing requests and raising Purchasing Orders
• Dealing with Quote requests
• Maintaining the Purchasing Inbox
• Checking Order confirmations against Purchase Orders and updating the relevant information
• Chasing Suppliers for updated lead times
• Actioning Fault/Return requests with suppliers / manufacturers
• Ensuring Purchasing related documentation is kept up to date

Travel Administration – As and when required, assisting with:

• Dealing with Travel enquiries, requests and bookings
• Creation and distribution of Travel Itineraries
• Ongoing management of Travel Itineraries

Fleet Administration – As and when required, assisting with:

• Booking service / maintenance calls
• Dropping off / picking up of Pool cars from service agents
• Monitoring and maintaining pool car bookings

Title: Project Operations Administrator
Hours of work: 9am to 5pm Monday to Friday (35 hours per week)
Location: Faversham, Kent.
Type: 3 month fixed term contract (maternity cover)
Benefits: 22 days annual holiday, flexible working, Cycle to Work Scheme, your birthday off, Specsavers Corporate Eyecare Scheme, Pension Scheme, Summer and Christmas party.