Fine Art Export Coordinator

Our client is an established Fine Art Shipper based at Heathrow and is looking for a new team member to join the department as a Fine Art Export Coordinator, ideally with previous export art shipping experience.

Salary: £40k-£45k depending on experience.

Office based, Feltham, Middlesex.

Hours:

Monday – Friday 09:00–18:00.

The Fine Art Export Coordinator will manage the safe, compliant, and efficient export of artworks, antiques, and interior design objects to international destinations. This role requires a meticulous eye for detail, knowledge of customs / export regulations, and the ability to coordinate with clients, galleries, shippers, and regulatory bodies to ensure items are transported securely and on schedule.

• Prepare and review all export documentation, including customs declarations, commercial invoices, packing lists, and certificates of origin.
• Determine mode of shipping: air, courier, road, and sea freight.
• Ensure compliance with international trade regulations.
• Liaise with fine art handlers, shipping agents, couriers, and freight forwarders to arrange safe and timely export.
• Track shipments and provide clients with clear updates and documentation.
• Serve as the primary point of contact for clients.
• Resolve issues related to export delays, customs clearance.
• Maintain accurate and complete shipment records for audit and compliance purposes.

• Proven experience in logistics, shipping
• Strong knowledge of export regulations, customs procedures, and international shipping requirements.
• High attention to detail with excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Ability to work under pressure and to tight deadlines.
• Operational systems Box Top and E-customs knowledge would be helpful.

• Meticulous, detail-oriented, and highly organised.
• Client-focused with excellent interpersonal skills.
• Problem-solving mindset with the ability to handle unexpected challenges calmly.
• Integrity and discretion when handling confidential client and shipment information.
• Team player with the ability to work collaboratively across departments and with external partners.