Rental Equipment Coordinator

The Equipment Rental Coordinator is responsible for managing the rental equipment fleet and coordinating the scheduling, delivery, utilization, maintenance, and return of rental equipment to support construction, aggregate, and asphalt operations. This role serves as the primary point of contact between field operations, vendors, and internal stakeholders to ensure equipment is available, cost-effective, compliant, and operational when needed.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Coordinate the rental, delivery, transfer, and return of construction equipment and tools to support operational needs.
• Maintain regular communication with project managers, superintendents, plant managers, forepersons, and field personnel regarding equipment requirements.
• Track equipment utilization and identify opportunities to reduce rental costs through transfers, returns, or use of company-owned equipment.
• Review and process rental agreements, purchase orders, invoices, and other related documentation.
• Monitor rental periods to prevent unnecessary charges and ensure timely returns.
• Maintain accurate records of equipment locations, rental status, utilization, and associated costs.
• Coordinate equipment transportation logistics, including scheduling deliveries and pickups.
• Work with maintenance personnel and vendors to address equipment breakdowns, repairs, and replacement needs.
• Ensure all rental equipment meets company safety standards and regulatory requirements.
• Track equipment certifications, inspections, and compliance documentation.
• Assist with annual equipment budgeting, forecasting, and cost analysis.
• Develop, maintain, and analyze data reports related to equipment utilization, rental activity, costs, operational performance and other items as requested.
• Partner with operations, equipment management, and finance teams to ensure accurate reporting and meaningful analysis of equipment and rental activities.
• Prepare and present data-driven insights and recommendations to management regarding fleet utilization, rental demand, asset allocation, and cost control initiatives.
• Develop and maintain positive working relationships with vendors and equipment suppliers.
• Support continuous improvement initiatives focused on equipment management efficiency and cost control.
• Perform other duties as assigned.

• Display a professional and courteous attitude to co-workers, supervisors, and the general public at all times.
• Must be willing to travel and work away from home when required.
• Must be willing to work nights and weekends when necessary.
• Report to the assigned job site ready to begin work at the designated start time.
• Strict adherence to safety requirements and procedures as outlined in the Manual of Safety Practices and Procedures.
• Strict adherence to Shelly Company policies and procedures as outlined in the Company Book of Policies.
• Willingness to work in a team environment and assist co-workers or supervisors with other duties as required.
• Timely and regular attendance is an expectation of performance for all Shelly Company employees. Employees will be held accountable for adhering to their workplace schedule.
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Word.

• Education and Experience
• High school diploma or equivalent required.
• Minimum 2 years of experience in equipment rental, construction, fleet management, dispatch, logistics, or related field preferred.
• Ability to accurately maintain records, reports, and rental documentation.
• Strong verbal and written communication skills with the ability to interact professionally with employees,…