Technical Administrator

Our public sector client are looking for a Technical Fleet Administrator to join them to a temporary basis.

Location – Croft

21 hours per week – flexible on hours/days

Role Purpose

To provide administrative, technical and customer support to the Driver and Vehicle Management Team, maintaining accurate records, assisting with data analysis, and supporting the day-to-day running of the fleet workshop.

Key Responsibilities

* Act as first point of contact for internal/external customers, resolving queries professionally.

* Support daily administrative processes and assist workshop management with customer issues.

* Maintain and update the vehicle management system and run performance reports.

* Process invoices, including coding, price checks, re-charges, and resolving supplier payment queries.

* Communicate maintenance schedules and help rearrange appointments.

* Support monitoring of supplier performance and record operational/Health & Safety information.

* Provide documentation for vehicle insurance claims.

* Assist with preparing fleet meetings, including taking minutes.

* Identify process issues and suggest improvements.

* Handle and protect information securely in line with Council policies.

Essential Experience & Skills

* Administration experience in a workshop or construction environment.

* General clerical skills: word processing, filing, photocopying, data input, message handling.

* Confident with Microsoft Outlook, Word and Excel.

* Experience using databases, including bespoke systems.

* Experience working with financial systems and supplier invoicing (including Oracle).

* Strong organisational skills and proactive approach.

* Ability to deal with customers face-to-face and over the phone