Facilities, Fleet & Safety Manager

Facilities, fleet & safety manager

garten is excited to offer an opportunity to join our hardworking and mission-driven team as the facilities, fleet & safety manager
. As a not-for-profit organization focused on hiring people with disabilities, we are dedicated to providing high-quality services that make a meaningful impact in the community. For over 55 years, we have operated with a strong commitment to excellence, adapting and growing through changing times. This role provides the chance to contribute to a well-established organization that values dedication, innovation, and service.

general position summary

the facilities, fleet & safety (ffs) manager oversees all aspects of garten's facilities, fleet and safety programs. This role is responsible for garten's environment, health, and safety (ehs) program, including compliance, training, inspections, investigations, and support. The ffs manager ensures fleet and facilities management programs are aligned with best practices and delivered in a safe and cost-effective manner. The successful candidate in this role will help deliver excellent service and communication to both internal and external stakeholders and assists the coo and cfo with financial oversight.

This position oversees the work of the facilities supervisor, fleet coordinator, and campus day porters, as well as all aspects of garten's main campus and leased facilities security. The ability to occasionally work a flexible schedule and travel between work sites is an essential function of this position.

accountabilities
environmental, health and safety leadership (approximately 45% of role)

• ensures compliance with all applicable federal, state, and local safety, health, and environmental laws and regulations
• manages all aspects of osha's recordkeeping rules
• develops and oversees workplace safety training,
• audits company safety policies and programs annually and advises the director team when revisions or implementations are necessary
• point of contact for osha visits; reports visits to the director team and advises on potential findings
• reviews customer contracts for safety requirements and develops programs to ensure compliance; reviews and approves site safety plans and job hazard analysis as needed
• assists with external audits and insurance claims administration
• has the authority to suspend operations that pose threats to workers' safety and health
• supports human resources with return-to-work compliance
• provides safety kpis to garten leadership on monthly, quarterly, and annual basis, or as requested
• develops and reviews safety training programs standards, and procedures to support participation with company safety objectives, and to encourage safe work practices and compliance with all applicable federal and state safety laws and regulations
• coordinates safety inspections of garten-owned facilities, contract sites, equipment, and operations to ensure compliance with safety and health standards and safe work practices
• identifies actual and potential hazards and evaluates safety risks; reports findings and advises garten management on preventative measures and/or solutions
• leads the safety committee to ensure company safety needs are being met in compliance with all osha and other safety and health policies, laws, and regulations.

facilities management & security (approximately 25% of role)

• manages the facilities budget, including expense tracking, cost containment, and assistance with setting annual maintenance and capital expenditures.
• issue keys and key cards to employees that require key and key card access to garten owned buildings
• issue alarm codes to employees that require access to garten owned buildings and maintain a secure and confidential security system
• ensure there is adequate coverage for after-hours facilities emergencies and determine what course of action to take
• performs incident investigations for security breaches that occur on garten owned properties.
• develops and oversees rfp, bid review and contractor selection process in alignment with industry best practices and company procurement and financial policies
• utilizes project management best practices to plan and execute all installations and refurbishments
• develops and implements procedures for cost-effective and efficient facilities management.
• maintain expertise in facilities management best practices and make recommendations to directors on costs, trends, and areas for improvement.

fleet management (approximately 20% of role)

• develop and oversee company-wide fleet management program including preventive maintenance and vehicle replacement cycles
• manage vehicle gps units and gps reporting systems
• oversee vehicle registration, insurance card, and parking permit renewals
• ensure required reports are written and submitted on all vehicle damage and accidents
• oversee procurement and disposal of company vehicles
• ensure cdl drivers meet dot qualifications - submit annual dot compliance report

general leadership (approximately 10% of role)

• accountable for…