Senior Retirement Plan Administrator

Senior Retirement Plan Administrator

Pay Range: $85,000–$105,000 annually

Location: Florham Park, NJ / Hybrid / Remote (United States)

COMPANY

Prime Pensions, Inc. is a well-established retirement plan administration and actuarial firm specializing in 401(k), profit sharing, defined benefit, and other qualified retirement plans for employers across the United States.

Since 1975, Prime Pensions has provided customized retirement plan solutions with an emphasis on technical expertise, accuracy, and personalized service. Our team supports a wide variety of plan designs and investment arrangements while maintaining comprehensive oversight and quality standards throughout the administration process.

Prime Pensions has been recognized as a leading defined contribution plan administrator and as one of NJBIZ's Best Places to Work in New Jersey.

POSITION SUMMARY

The Senior Retirement Plan Administrator is responsible for the ongoing administration, compliance, and client service of qualified retirement plans, including 401(k), Profit Sharing, and Cash Balance plans. This position independently manages assigned retirement plans, performs compliance testing and contribution calculations, maintains accurate plan records, and ensures adherence to applicable regulatory requirements.

The ideal candidate has at least three (3) years of retirement plan administration experience, strong technical and analytical skills, and the ability to independently manage assigned plans while providing exceptional service to clients and financial professionals.

This role requires strong organizational skills, attention to detail, and the ability to effectively manage multiple priorities in a deadline-driven environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES Retirement Plan Administration & Compliance

• Perform ongoing administration and annual compliance work for qualified retirement plans, including 401(k), Profit Sharing, and Cash Balance plans.
• Independently manage assigned retirement plans, ensuring accurate and timely completion of administrative responsibilities.
• Review and interpret plan documents to determine applicable administrative provisions and ensure plans are administered in accordance with plan terms.
• Determine participant eligibility, compensation, service, and vesting in accordance with plan provisions.
• Perform annual compliance testing, including ADP/ACP nondiscrimination testing, coverage testing, and Top-Heavy testing.
• Determine Highly Compensated Employee (HCE) and Key Employee status.
• Calculate annual employer contributions, including Profit Sharing, Safe Harbor, and other applicable contribution allocations.
• Assist with Cash Balance plan administration and coordinate applicable actuarial calculations and funding requirements with the actuarial team.
• Review participant data and plan records to identify discrepancies, missing information, or potential compliance issues.
• Research administrative and compliance questions and recommend appropriate solutions.
• Identify potential compliance failures and assist with determining and implementing appropriate correction methods.
• Maintain accurate and complete plan records and supporting documentation.

Client Service & Consulting Support

• Serve as a primary point of contact for assigned clients regarding retirement plan administration and compliance matters.
• Develop and maintain positive working relationships with clients, financial advisors, accountants, and other financial professionals.
• Respond to client inquiries and provide clear, accurate, and timely information regarding plan administration, contribution calculations, and compliance requirements.
• Assist clients with understanding applicable plan provisions, administrative requirements, and regulatory deadlines.
• Identify client needs and assist with retirement plan design recommendations and potential plan enhancements.
• Support annual plan reviews by preparing relevant compliance information, contribution calculations, and administrative summaries.
• Troubleshoot client issues and coordinate with internal departments to ensure timely and effective resolution.
• Communicate complex retirement plan information in a clear and professional manner.
• Escalate complex technical or compliance matters to the appropriate internal resources when necessary.

Annual Reporting & Regulatory Compliance

• Prepare and review applicable annual retirement plan reporting information and supporting documentation.
• Assist with the preparation and filing of Form 5500 and related schedules, as…